Executive Secretary Job at Saint Johns Unified School District #1 in St Johns

Qualifications:

• Post-high school training is preferred.
• A minimum of two years experience as an administrative secretary and other clerical experience preferred, but not required.
• Proficient computer skills, with an emphasis in Microsoft Word and Excel.
• Ability to safeguard confidential information.
• Ability to navigate simultaneous demanding priorities.
• Documented professional public relations experience.
• Must be available to work some evenings for scheduled meetings.
• Must obtain or currently possess an Arizona DPS IVP Fingerprint Clearance Card is required.

Reports To: Superintendent, Governing Board and Finance Director

Job Goal: To assist the Superintendent, Finance Director and Governing Board with secretarial needs and other quasi-administrative functions essential to their efficiency and effectiveness.

Performance Responsibilities: Executive Secretary

• Performs all administrative functions related to the Superintendent, Administrative Team and Governing Board.
• Places and receives telephone calls, greets and meets visitors in a professional manner and maintains a positive image to all staff and visitors.
• Maintains the utmost confidentiality of all school district matters.
• Prepares agendas and materials for all Governing Board meetings.
• Posts meeting notices for all Board meetings as required by the Arizona Open Meeting laws.
• Maintains the district policies that are adopted or changed by the Board.
• Attends Governing Board meetings and takes minutes for Board approval.
• Maintains an efficient filing system of records, communications, reports, etc.
• Maintains a calendar of district events and staff directories.
• Safeguards the confidentiality of district records and files.
• Coordinates job postings, openings, and transfers with department administrators.
• Oversees the District fingerprinting process and ensures all active employees have active fingerprint clearance cards at all times.
• Oversees and maintains the contracted substitutes for the District.
• Assists with various human resources duties as needed.
• Others duties and responsibilities as assigned by the Superintendent, the Finance Director or the Governing Board.

Terms of Employment: 12 months Non-Exempt. Salary established by the Governing Board. Employee benefits in accordance with district policies.