Legal Secretary Job at JMS Talent Acquisition LLC in Seattle

Overview:

A highly regarded law firm is seeking an experienced Legal Secretary to support attorneys in its Seattle office. This full-time, onsite role is ideal for candidates with strong organizational skills, attention to detail, and a deep understanding of legal administrative processes. Legal Secretaries work in a collaborative and team-oriented environment to ensure attorneys receive reliable, high-quality support.

Key Responsibilities:

• Prepare, edit, and proofread legal documents including contracts, complaints, motions, subpoenas, and correspondence.
  
  
• Coordinate daily workflow for assigned attorneys and collaborate with the in-office Attorney Resource Center (ARC).
  
  
• Assist with client billing processes including editing prebills and coordinating with the billing department.
  
  
• Open new client matters and handle document requests from the firm's Information Governance Department.
  
  
• Schedule meetings and appointments; reserve conference rooms, order meals, arrange A/V support, and send calendar invitations.
  
  
• Handle travel arrangements using the firm's travel provider.
  
  
• Manage time entry for attorneys using the firm's systems.
  
  
• Support document organization, filing (physical and electronic), scanning, and photocopying.
  
  
• Maintain accurate filing systems; ensure documents are stored under the correct client matter number.
  
  
• Provide notary public support, if certified.
  
  
• Process expenses and vendor invoices through the firm's accounts payable system.
  
  
• Convert documents between formats (e.g., PDF to Word), and create/edit PowerPoint decks and Excel spreadsheets.
  
  
• Answer phones professionally, take messages, and support client communications.

Qualifications:

• Minimum 10 years of legal secretarial experience in a law firm.
  
  
• High school diploma required; associate or bachelor's degree preferred.
  
  
• Typing speed of 60+ words per minute.
  
  
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and firm-specific tools such as iManage, Emburse, and DTE Time Entry.
  
  
• Familiarity with legal terminology and electronic court filing systems.
  
  
• Excellent communication, organizational, and multitasking skills.
  
  
• Ability to prioritize work effectively, maintain confidentiality, and respond to fast-paced demands.
  
  
• Reliable, professional, and committed to exceptional client service.
  
  
• Flexibility to work overtime as needed.

Compensation & Work Environment:

• Salary: $70,000 - $96,000 base (dependent on experience and qualifications)
  
  
• Status: Nonexempt (eligible for overtime)
  
  
• Schedule: Full-time, onsite in Seattle