SENIOR SECRETARY Job at City of Long Beach in City of Long Beach

Overview

THE PORT OF LONG BEACH IS SEEKING A SENIOR SECRETARY (This is an at-will position).

Salary Range: $26.67 - $36.11 (Hourly).

The Role

The Port of Long Beach Human Resources Division is seeking a Senior Secretary to keep the division organized and running smoothly. Under general supervision, the Senior Secretary performs a wide variety of administrative and general office work for the Director and Assistant Director of Human Resources. The Senior Secretary serves as the liaison with other Port divisions/stakeholders and is responsible for highly sensitive and confidential information. To be successful, a candidate must have excellent organization skills, attention to detail, both written and verbal communication, time management, and customer service skills.

Location

This full-time position requires regular in-office attendance at 415 W. Ocean Blvd., Long Beach, CA 90802. The selected party is required to be on-site, Monday through Friday, from 8:00 AM to 5:00 PM. Remote and/or alternative work schedules are not provided for this position.

Minimum Requirements

• High school diploma or GED is required; an Associate’s or Bachelor’s Degree preferred.
• Three years or more of recent experience in an office or administrative support role is required.

Professional Experience

• Prior experience as an assistant working for the head of a division/department is desired. Prior experience working within a Human Resources Department or Division is a plus.
• Proficiency in computer and word processing programs (Adobe Acrobat, MS Teams, Word, Excel, PowerPoint, and Outlook), and the ability to adapt and learn new software programs is essential.
• Professionalism and ability to exercise independent judgment in handling confidential matters are of high priority.
• Ability to prioritize and manage time effectively in a fast-paced environment is essential.
• Attention to detail in document preparation, scheduling, filing, and data entry is critical.
• Speed and accuracy in typing (minimum of 40 words per minute) are necessary to be successful.
• Strong organization skills are key to managing multiple time-sensitive tasks, schedules, and documents simultaneously.
• Written and verbal communication skills are key to interacting with colleagues, customers, and senior leadership.
• Ability to work and think independently, without significant direction or oversight, is key.

Other Information

• May assist with recruitment processes, onboarding of staff and contractors, and related duties.
• May communicate with job candidates about interview details and follow-up information.
• May provide backup support for other HR Division clerical and administration staff, including invoicing and payroll.
• Maintain confidentiality by ensuring sensitive employee data is properly secured and handled.
• Handle logistics and administrative tasks related to the Annual Statement of Economic Interests (Form 700) filings by Harbor Department employees.

Benefits

• Retirement – CalPERS 2% @ 62; employee contributions apply.
• Group Health Insurance – medical, dental, and free vision coverage options.
• Vacation, Sick Leave, Paid Parental Leave, Holidays, and Personal Holidays as applicable.
• Education Reimbursement – Tuition reimbursement.
• Public Student Loan Forgiveness eligibility; 529 college savings plan.

The Port of Long Beach is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, national origin, sexual orientation, gender, gender identity, gender expression, age, disability, or other legally protected characteristics. For accommodation requests in the application/selection process, contact Careers@polb.com.

How to apply: Applications will be submitted online at www.governmentjobs.com. The bulletin is open from September 23, 2025, to October 12, 2025. Applications accepted starting October 13, 2025, by 11:59 PM (PT). The Port reserves the right to extend the closing date. An online cover letter and resume (PDF) reflecting current responsibilities are required; incomplete submissions or those not meeting minimum requirements will not be considered. References may be contacted for finalists; a background check is required for an employment offer.