Schwartz, Page & Harding, L.L.P. is hiring: Legal Secretary in Houston

This is a full-time on-site position. The Legal Secretary position works with a minimum of three (3) Paralegals and will perform a variety of duties, including but not limited to, the preparation, editing and filing of various legal documents; scheduling and maintaining reservations for board meetings; communicating with all necessary parties for efficient handling of the desk; and handling of various other administrative tasks as assigned.

• Review and revise minutes and agendas for monthly Board of Director meetings and prepare for posting to appropriate counties and district websites.
• Review of construction contracts and monitor status of completion.
• Maintain professional communications internally and externally.
• Assist attorneys and paralegals with revision of legal documents.
• Assist with ensuring client deadlines are met.
• Recordation of legal documents via Simplifile.
• Distribute recorded legal documents to designated recipients.
• Assist in overflow as needed.

Knowledge and Skills

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines and act in proactive manner to mitigate future situations.
• Strong analytical and problem-solving skills
• Ability to manage multiple tasks and prioritize workload.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.

Qualifications

• At least five (5) years experience as a Legal Secretary or similar legal position.

Only candidates whose qualifications closely match the requirements of this position will be considered.

PLEASE NO RECRUITERS

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Legal

Industries

• Law Practice