Litigation Secretary Job at Novate Legal Search in Fort Lauderdale

Litigation Assistant required immediately for National firms Fort Lauderdale, FL office.

As a Litigation Legal Secretary, you will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys, and staff, and observing confidentiality of client matters.

The Day-to-day

On any given day, you will be working with firm leadership, partners, and business colleagues on a variety of requests and projects. You will:

1. Input, revise, and finalize correspondence, memoranda, and other legal documents. Draft routine correspondence, memoranda, and other documents.
2. File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case shell documents for use by attorneys.
3. Verify all attachments, exhibits, and enclosures are included with transmittal letters/memos.
4. Proofread documents and check for appropriate formatting, spelling, and grammar.
5. Maintain good public relations with clients.
6. Review all incoming mail, distribute to teams as needed, and upload to the DMS.
7. Prepare documents and packages for mail, messenger, and overnight delivery.
8. Prepare expense reports, manage vendor invoices, mailings, and request checks as needed.
9. Enter attorney time and send time entry reminders.
10. Process client billing and assist with review and editing of bills as necessary.
11. Schedule appointments and make arrangements for meetings, conferences, and travel.
12. Complete client/matter intake forms, request conflicts of interest checks, open new files, and prepare files to be closed.
13. Coordinate and follow through on requests and projects with other support departments (e.g., receptionists, file/document clerks, office services).
14. Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members attorneys.
15. Perform other duties and projects as assigned.

You Have

1. A minimum of 5 years of litigation secretarial experience (Insurance Defense experience is a plus).
2. Strong proofreading skills, attention to detail, and solid grammar/spelling skills.
3. High proficiency with Microsoft programs (Word, Outlook, Excel).
4. Legal citation and legal terminology expertise.
5. Familiarity with iManage, Compulaw, or similar technology.
6. The ability to organize, prioritize, and meet the demands of multiple attorney assignments.
7. Flexibility to work overtime occasionally.
8. Good attendance and punctuality.