Legal Secretary Job at Haynes and Boone, LLP in Denver

At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.

Haynes and Boone’s Denver office provides sophisticated legal counsel to business clients throughout the fast-growing Rocky Mountain region. We work with businesses of all sizes in Denver and elsewhere, including start-ups, private equity firms, financial institutions, oil and gas companies, and Fortune 500 companies. Our lawyers are recognized in their practice areas in publications such as the 2021 edition of The Best Lawyers in America (Woodward/White), Inc. Our Denver team is a close-knit group of attorneys and staff who enjoy working together for the greater good of our clients. We are committed to having a diverse workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork.

Salary Range: The expected salary range for this position is $75,000.00-$90,000.00. Please note that the final offer amount may vary based on experience and skillset of the selected candidate.

This position performs full secretarial and administrative duties for attorneys under minimal supervision. It requires a high degree of independent judgment and discretion, with thorough knowledge of litigation and organizational procedures.

Essential Duties

• Performs secretarial functions related to firm administrative tasks, including processing new client/matter requests, client bills, time reports, and expense reports.
• Prepares drafts, revisions, and final documents for client-related matters, including correspondence, memoranda, bills, timesheets, and project work, ensuring accuracy and proper formatting.
• Handles court filings, including e-filing, under attorney supervision.
• Maintains calendars for deadlines related to federal and state procedural rules.
• Manages physical and electronic files, contacts, and case dockets for attorneys.
• Communicates verbally and in writing with clients and opposing counsel as instructed.
• Handles copying, distribution, electronic and physical mailing, and filing of work products.
• Coordinates travel arrangements and schedules meetings and appointments, including managing attorneys’ calendars.
• Answers phones, takes messages, and transcribes dictation, composing correspondence as needed.
• Manages incoming and outgoing mail.

Other Duties

• Provides secretarial support to summer associates, visiting attorneys, and absent secretaries.
• Coordinates couriers and may accompany attorneys to court to assist with materials and documentation.
• Performs additional duties as assigned.

Reporting Relationship

The legal secretary reports directly to the Office Administrator or HR representative and indirectly to assigned attorneys.

Qualifications

Knowledge/Experience

At least ten years of litigation experience, preferably in a mid- to large-sized law firm. Familiarity with court filing requirements, including e-filing, and general office procedures is required. Experience with legal terminology, firm technology, client relationship management systems, and supporting multiple attorneys is strongly preferred.

Skills

Proficiency in MS Word, Excel, Outlook, PowerPoint, and Adobe. Excellent communication, organizational, and multitasking skills are essential. Knowledge of legal record-keeping and customer service skills are required.

Education

High school diploma or equivalent required; two years of college preferred.

Physical Demands

Ability to move within the office, operate office machinery, and handle documents weighing up to 15 lbs. Must be able to observe computer screens for extended periods.

Working Conditions

Office environment with some overtime required. The role is hybrid, with four days in-office and one day remote.