Legal Secretary - Litigation Job at JMS Talent Acquisition LLC in Sausalito

Overview:

A reputable law firm in Sausalito is seeking a proactive and detail-oriented Legal Secretary with litigation experience to provide high-level administrative support to its attorneys. The ideal candidate will bring strong organizational skills, excellent proofreading ability, and a calm efficiency when managing multiple deadlines in a litigation-driven environment.

Key Responsibilities:

• Draft, revise, and finalize legal documents, correspondence, memoranda, and emails from both transcription and written instruction.
  
  
• Compile and organize documents and exhibits for court filings, hearings, arbitrations, mediations, and depositions.
  
  
• Proofread and edit legal materials to ensure accuracy and compliance with firm formatting standards.
  
  
• Sort and distribute incoming mail and emails appropriately and in a timely manner.
  
  
• Manage attorney calendars, including scheduling meetings, court dates, and internal deadlines.
  
  
• Maintain and organize client and chron files, both physical and electronic.
  
  
• Utilize office equipment and transcription tools to create and manage legal documents.

Additional Responsibilities:

• Coordinate travel arrangements for attorneys, including hotel accommodations, flights, and ground transportation.
  
  
• Assist in the preparation of business development materials such as pitch decks, attorney bios, and PowerPoint presentations.
  
  
• Provide administrative support for additional tasks and projects as assigned.

Qualifications:

• High School Diploma or equivalent required.
  
  
• Prior experience as a legal secretary in a litigation practice is essential.
  
  
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  
  
• Familiarity with document management systems such as iManage.
  
  
• Typing speed of at least 70 words per minute.
  
  
• Excellent organizational and time-management skills.
  
  
• Clear and professional communication skills, both verbal and written.
  
  
• Ability to handle confidential information with integrity.
  
  
• Capable of operating standard office equipment, including transcription tools and multifunction copiers.

This is a great opportunity for a seasoned litigation legal secretary looking to join a collaborative and supportive firm environment.