Empire State
Deputy Corporate Secretary Job at Empire State in New York
Empire State, New York, NY, US, 10261
* Applicants MUST submit a cover letter with resume to be considered.
* This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.
* Minorities, women, and individuals with disabilities are encouraged to apply. Please contact
Human Resources if you require an accommodation.
BASIC FUNCTION:
Assist the Corporate Secretary with respect to all aspects of Directors' meetings for ESD and certain of its subsidiaries and/or affiliated entities such as the New York Job Development Authority. Coordinate with Department Heads and staff of all Departments concerning presentation of projects to Directors.
WORK PERFORMED:
MINIMUM REQUIREMENTS:
Education Level required: B.A. or B.S. or equivalent.
Relevant experience required: Minimum of five years in a comparable and comparably responsible position.
Knowledge required: Excellent verbal and written skills are required as are superior organizational abilities. Ability to work collegially and effectively in a team setting. Must have excellent capability to multi-task and perform responsibilities with tight deadlines while maintaining attention to detail. Experience with working with corporate boards and/or state or city government preferred. In-person presence required a minimum of 50%, or as needed at the discretion of the General Counsel.
* This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.
* Minorities, women, and individuals with disabilities are encouraged to apply. Please contact
Human Resources if you require an accommodation.
BASIC FUNCTION:
Assist the Corporate Secretary with respect to all aspects of Directors' meetings for ESD and certain of its subsidiaries and/or affiliated entities such as the New York Job Development Authority. Coordinate with Department Heads and staff of all Departments concerning presentation of projects to Directors.
WORK PERFORMED:
- Establish and maintain annual schedules of all board meetings.
- Coordinate the preparation of all materials for timely submission to Directors.
- Ensure review and approval by all relevant Departments for legal sufficiency and editorial clarity.
- Distribute and ensure posting of Directors' materials.
- Draft materials and resolutions relating to certain corporate and/or administrative matters for submission to and approval by Directors.
- Maintain Corporate records.
- Assist the Compliance Officer with compliance items involving Directors.
- Provide reference/research information from corporate records for staff or outside inquiries.
- Schedule Directors' meetings for ESD and named subsidiaries/affiliates, and schedule Board Prep meetings and all committee meetings.
- Review Omnibus Certificate and other ESD bond sale-related documentation for accuracy and provide numerous exhibits to Omnibus Certificate from ESD's Corporate records.
- Review and approve ESD Directors' expense disbursements.
- Ensure posting of all public notices for Board meetings, public hearings, and other legally required postings and/or notices.
- Other tasks as necessary to support the work of the Corporate Secretary and Legal Department.
MINIMUM REQUIREMENTS:
Education Level required: B.A. or B.S. or equivalent.
Relevant experience required: Minimum of five years in a comparable and comparably responsible position.
Knowledge required: Excellent verbal and written skills are required as are superior organizational abilities. Ability to work collegially and effectively in a team setting. Must have excellent capability to multi-task and perform responsibilities with tight deadlines while maintaining attention to detail. Experience with working with corporate boards and/or state or city government preferred. In-person presence required a minimum of 50%, or as needed at the discretion of the General Counsel.