IP Legal Secretary Job at Green Key Resources in Boston

Overview

AM Law 100 firm seeks an experienced IP Secretary to support IP attorneys in various offices. Provide a high level of internal and external client service and support, while producing a high volume of consistently excellent work product. Maintain general knowledge of the Firms patent and trademark practice area.

Responsibilities

• Create and maintain files including electronic files.
• Coordinate travel arrangements with travel agency and firm's Travel Coordinator.
• Handle routine client/non-client inquiries.
• Perform research as directed.
• Coordinate resources to ensure multiple and complex tasks are completed as required.
• Provide guidance for new employees.
• Prepare a variety of correspondence, reports, memoranda, and legal documents.
• Proofread, photocopy, assemble, and distribute prepared materials as necessary.
• Proactively communicate with internal and external clients to ensure that administrative customer service needs are met.
• Regularly review client service procedures and standards in relation to job position and implement improvements and enhancements to client service.
• Preparing requests to open new U.S. or foreign matters.
• Prepare Engagement Letters.
• Request new client matter numbers.
• Matter specific research at USPTO.
• Monitor and answer any assigned docket items.
• Prepare & send PFS results to Client.
• Send attorney filing recommendations to client.
• Send first draft of application to inventors / client, including inventor confirmation.
• Prepare/ analysis shells (US / foreign).
• Forward draft response to client (US / foreign).
• File responses (US).
• Petition to Expunge Pre-Allowance.
• Status Checks & Inquiries.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Legal

Industries

• Legal Services