Trueline is hiring: Litigation Legal Secretary in San Diego

Overview

Trueline’s client, a dynamic, female owned California law firm dedicated to delivering proactive, responsive, and results-driven litigation support and advice, is seeking an experienced litigation legal secretary to join their Los Angeles or San Diego office.

This role supports a busy civil litigation team, providing critical administrative assistance in drafting, calendaring, filing, and courtroom preparation, and offers the opportunity to help shape preventative legal strategy in a collaborative and supportive environment.

What You'll Do as the Litigation Legal Secretary

• Edit, finalize, and proof legal documents, correspondence, and reports
• Manually manage Outlook calendaring (state and federal court rules and deadlines)
• File documents with state and federal courts—including efiling
• Handle general administrative tasks (answer phones, prepare expense reports, coordinate travel, manage attorneys’ schedules)
• Support multiple attorneys across multiple cases and work independently while contributing to team efforts

Must Haves as the Litigation Legal Secretary

• Minimum 5 years of heavy civil litigation secretarial experience
• Thorough knowledge of state and federal court filing requirements, including e-filing systems
• Expert-level calendaring ability without relying on automated programs
• Strong technical proficiency (Microsoft Office Suite: Word, Outlook, Excel, PowerPoint); able to prepare Tables of Authorities/Contents in Word
• Experience drafting legal documents: motions (including MSJs), discovery, pleadings, judicial council forms
• Exceptional organizational ability, attention to detail, and communication skills
• Familiarity with tools such as iManage, Coyote Analytics, Westlaw Deadline Assistant, and PACER
• Capacity to multitask, work independently under pressure, accept constructive feedback, and contribute as a collaborative, tech-savvy team member

Nice to Haves as the Litigation Legal Secretary

• Experience in employment law, professional liability (especially design professionals), construction, toxic tort or business/general liability litigation
• Prior trial preparation assistance, including exhibits and binders

Our Client Offers

• Full time in office role (40 hours/week, Mon–Fri, 8:30am –5:30pm); hybrid schedule available after 3 months
• Competitive salary range: $75,000–$90,000 DOE
• Robust benefits: employer paid medical, dental, vision, life insurance; 401(k); paid time off; parking