LEGAL SECRETARY I Job at State of Arizona in Flagstaff

Overview

ATTORNEY GENERAL (DEPT OF LAW) LEGAL SECRETARY I Job Location: Address: Various

The Arizona Attorney General’s Office, Child and Family Protection Division/ Protective Services Section is seeking a Legal Secretary I to provide secretarial support for one or more assistant attorneys general, including preparation of all legal pleadings and documents necessary to process dependency/severance cases on behalf of the client.

Responsibilities

• Provide entry level secretarial and administrative support for the office, including drafting and typing correspondence and basic pleadings.
• Answer inquiries from the client, court personnel and others regarding case activity and status.
• Input data into and use an automated case management system to maintain and track case records and activity.
• Independently generate legal forms needed in all types of actions.
• Maintain court calendar and legal deadlines; prepare documents and other projects as assigned, including coordinating case transfers.
• Monitor several inboxes and distribute information to assigned AAGs and staff.
• Review, create and process materials and information that are confidential pursuant to federal and state laws.

Remote Options: This position may be eligible for Remote Work two days a week.

Knowledge, Skills & Abilities (KSAs)

• Knowledge: Knowledge of word processing equipment and programs, legal terminology, legal forms, court procedures and applicable time-frames; extensive knowledge of Juvenile Court Rules related to dependency, severance and guardianship practice; and general principles and techniques common to a modern law office.
• Skill: Typing at least 60 WPM; oral and written communication; interpersonal relationships; ability to manage a heavy workload under time pressure with multiple deadlines.
• Ability: Ability to handle a high volume of work and stressful situations; operate word processor for preparation of legal documents; track and follow through on voluminous court actions in various states; utilize automated case management systems and follow office procedures for maintaining and tracking records; organize, prioritize, and perform varied tasks and track multiple deadlines simultaneously.

Selective Preference(s) / Pre-Employment Requirements

• Travel may be required for this position. A valid Arizona Driver’s License is required, along with consent to have your driving record run periodically.
• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.

Benefits

• The Attorney General's Office offers a comprehensive benefits package including sick leave, vacation with 10 paid holidays per year, health and dental insurance, retirement plan, life insurance and long-term disability insurance.
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance.

For a complete list of benefits provided by The State of Arizona, please visit the benefits page.

Retirement

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Enrollment eligibility will become effective after 27 weeks of employment.

Contact Us

If you have any questions, please contact Human Resources at (602) 542-8056 or email us at humanresources@azag.gov. During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.