R. L. Barclay & Associates, LLC is hiring: Legal Secretary - Appellate in Housto

Our client, a growing Houston area law firm, is looking to hire an experienced Appellate Legal Assistant to join their team on a permanent/direct hire basis.

The candidate for this position will be successful if they can execute various secretarial duties of a confidential nature. These tasks will include working with attorneys, paralegals and other members of the firm with a series of administrative functions. Therefore, the candidate will have to have effective time management and organizational skills coupled with the ability to be detail-oriented.

Responsibilities

• Knowledge of litigation (e-filings), trial procedures, and federal and state court procedures and rules.
• Must know Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Prepare pleadings and discovery documents for filing and service.
• Schedule depositions with attorneys, clients, witnesses, and court reporters.
• Schedule conference calls and on-site/off-site meetings.
• Arrange and coordinate travel arrangements.
• Calendar depositions, hearings, trials, and all associated dates.
• Manage Outlook calendar of all appointments, conferences, and meetings.
• Open new matters, run conflict checks for the partner's review, and prepare engagement letters.
• Document management and organization, saving documents and emails to a document management system.
• Become familiar with court rules and filing procedures.
• Prepare cover letters for attorney bills.
• Submit the attorney's expense reports.
• Submit new client matter forms to accounting/
• Assist layers with collections and A/R.
• Prepare binders for attorneys as requested.
• Manage bills for third-party vendors, process check requests, and follow up with accounting.
• Perform other duties as assigned by the Firm Administrator.

• 3 or more years of related experience in appellate law required.
• Proven aptitude for learning new software applications.
• Experience with electronic and court filing procedures in other states is a plus.
• Experience with NetDocs documents management system is a plus.
• Must know Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Willingness to assist others when needed is a must.
• Self-starter & Independent Worker: Take initiative and work autonomously, confidently handling complex tasks and competing priorities.
• Pressure-Proof Performer: Remain calm, flexible, and proactive when working under pressure, offering creative solutions, and maintaining efficiency in any situation.

• Health Benefits (employer-paid options available)
• STD & LTD
• Life & ADD
• 401K Profit Sharing Plan
• 120 Hours of PTO
• 11 Holidays
• Yearly Bonus
• Remote Day - 1 day per week after 90 days of employment.
• Free Parking