South Dakota Board of Regents is hiring: Senior Secretary QE9700 in Sioux Falls

Overview

USD Sanford School of Medicine is seeking a Senior Secretary for the Department of Pediatrics. Primary responsibilities include managing day-to-day operations of the department, event planning, coordinating clinical rotations for medical students, and working directly with our chairs and leadership to implement the med school curriculum. As the primary point of contact for both students and faculty the department assistant will:

• Schedule pediatric clinical rotations for students at hospital systems and clinics across the state.
• Monitor completion of faculty evaluations of students.
• Coordinate the noon hour bimonthly Grand Rounds lectures, monthly Topic of the Month lectures, and quarterly Faculty Development sessions.
• Assist in coordinating the quarterly noon hour Faculty and Division Chief meetings.
• Create flyers for events and a monthly department newsletter.
• Assist in coordinating the annual faculty survey and gathering information for the department annual report.
• Assist with special projects and events.
• Schedule meetings and manage leadership calendars.

Qualifications and Requirements

Ideal candidates will possess, develop, and maintain:

• Working knowledge of Modern office/clerical procedure and practices.
• Multiple software products including Word, Excel, PowerPoint, Teams, Outlook, One45, Qualtrics, and various online portals.
• Up-to-date departmental, university, and regental practices.

• Ability to research, understand, and effectively utilize data to support the department.
• Develop and maintain effective working relationships with students, residents, faculty, and staff.
• Communicate effectively in oral and written form.
• Work independently with a high level of accuracy and attention to detail.
• Maintain regular and reliable attendance.

This position offers state health insurance and benefits, which includes a retirement plan with 6% matching, 10 hours of annual leave each month, 9.34 hours of sick leave each month, and 11 paid holidays. Employees also have access to internal and state-sponsored training as well as reduced tuition for state-supported courses at all State of South Dakota academic institutions.

Posting Information

• Posting Date: 08/25/2025
• Closing Date: Open Until Filled
• First Consideration Date: 09/01/2025
• Advertised Salary: $19.00 - $20.00 depending upon qualifications and experience
• Duration of the Term: 12 months
• Appointment Percent: 100%
• Work Hours: M-F
• Appointment Type: Regular
• Scope of Search: External (includes Internal)
• If internal, define scope of search: NA
• This position requires: No Requirement
• If other, please indicate: NA

Department Description and Cultural Expectations

Equal Employment Opportunity Statement

USD is committed to fostering a dynamic and welcoming working and learning environment for all. USD provides equal employment opportunities to all employees and applicants for employment without regard to ideological, political, or sectarian opinions or perspectives; or race, color, creed, religion, sex, ancestry, disability, national origin or any other factor protected by applicable federal, state, or local laws. USD is committed to the principles of free expression and encourages the timely and rational discussion of topics in an environment that is intellectually and ideologically diverse.

Contact Information

Working Conditions

Cognitive Requirements

Please check the appropriate response that describe the cognitive requirements for this position.

Protective Clothing/Equipment

Please check the appropriate response for this position's use of the following protective clothing or equipment.

If other protection is used please identify

na

Physical Requirements

Please designate the physical requirements of this position: Fine Finger Manipulation (keyboarding, pipefitting, bench work, etc), Sitting for sustained periods of time, Standing for sustained periods of time, Lifting light

Describe any of the conditions selected

Light lifting for setting up catering and events.

Sensory Requirements

Please check the appropriate response that describe the sensory requirements for this position.

Working Conditions & Exposures

Working Conditions or Exposures (or potential exposures) that this position may encounter during the course of the work day.

Please describe, in more detail, any of the conditions checked above

na

Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed.

If you have indicated Other Environment, if work tasks involve one or more of the above, or if further explanation is necessary, please use the space provided.

na

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

• Resume

Optional Documents

• Cover Letter
• Other
• Reference List

The South Dakota Board of Regents is an Equal Opportunity Employer. The Board of Regents will take Affirmative Action to ensure that all employment practices are free of discrimination. In addition, the Board of Regents fully supports incorporation of non-discrimination and Affirmative Action rules and regulations into all of its employment practices. Arrangements for accommodations required by disabilities can be made by contacting the appropriate Human Resources office. Please see the Contact Us section of this webpage for more information.

Notice to all applicants: If you are selected as a finalist, job references and a background check may be conducted.

South Dakota Board of Regents
306 E. Capital Ave, Suite 200
Pierre, SD 57501
605-773-3455