Part-time Secretary Job at Franklin County in Columbus

Purpose. Performs a variety of secretarial and clerical duties including typing correspondence, taking reservations, greeting visitors, answering telephones, taking messages and directing calls, answering questions, maintaining files, records and reports and performing other related clerical and secretarial duties as assigned.

Responsibilities

• Types various correspondence including letters, records and reports, meeting agendas, bid specifications, etc., using a personal computer; utilizes word processing.
• May compose correspondence for signature of supervisor; maintains confidentiality.
• Greets visitors; answers telephones, directs calls, takes messages, makes referrals to other agencies.
• Serves as a contact for wedding and facility rentals.
• Facilitates relationships and provides guidance with photographers and facility users.
• May operate two-way radio and various office equipment including fax machine, copiers, mail machine, etc.
• May maintain schedule of personnel; may sort and distribute mail.
• May take reservations for reserveable facilities, Innis House, etc., including preparation and issuance of permits, collection of money and preparation of related records and reports.
• May take workshop registrations and fees.
• Schedules and coordinates use of Innis House.
• May compile data; prepare reports; maintains file systems for correspondence, records, reports, and related material.

Qualifications

• Education/Experience: Completion of secondary education (high school or GED) supplemented by coursework in secretarial sciences, or equivalent. Skilled in the use of a personal computer for word processing and spreadsheet development. Ability to type. Knowledge of office practices and procedures, English, spelling, grammar and punctuation, basic mathematics. Excellent customer service, communications and interpersonal skills.
• Language Skills: Ability to communicate effectively verbally and in writing to coworkers, supervisors, and the general public on a daily basis.
• Team-Oriented: Works on a team. Outstanding customer service, communications and interpersonal skills.
• Attendance: Being present at work is an essential function of the position.
• Mathematical Skills: Basic mathematics; ability to add, subtract, multiply and divide.
• Reasoning Ability: Ability to carry out detailed but basic instructions, copy material accurately, recognize spelling, punctuation, and grammatical errors; maintain accurate records; gather, collate and classify information; answer routine inquiries from the public.
• Physical Demands: While performing the duties of this job, the employee is regularly required to sit for prolonged periods of time, walk/move, talk and hear. The employee is required to use hands and fingers to key data, use calculator, use computer and typewriter, file paperwork, etc.
• Work Environment: While performing the regular duties of this job, the employee regularly works in an office environment.
• Any Additional Information: Ability to deal with the public in a courteous, positive manner. Ability to establish and maintain effective working relationships with coworkers, supervisors, and the general public. Ability to operate standard office equipment and set up and maintain a file system.