Secretary Generalist - Elementary School Job at Federal Way Public Schools in Fe

POSITION SUMMARY

The Secretary Generalist - Elementary is a position that requires a wide range of skills and abilities. This position plays an important role in ensuring that many office and library secretarial tasks are handled in a timely and professional manner.

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Greet students, staff, parents, community members, and other visitors upon their entrance to the building.
• Answer incoming telephone calls, provide accurate information, direct calls to others, and take messages.
• Maintain student records using the District’s Student Information System, including attendance, immunization, discipline and Becca. This may include providing reports to staff for attendance data, grade book data, immunization, discipline, master schedules, etc.
• Collect and report lunch count to Nutrition Services daily.
• Put together enrollment packets
• Enroll and withdraw students, maintain class lists and assign new students to classrooms.
• Provide secretarial service to the AP including support w/student discipline information & scheduling parent meetings.

OTHER RESPONSIBILITIES

• Assist with secretarial tasks such as word processing, filing, and making phone calls to verify absences.
• Assist with health room as backup to School Nurse and School Nurse Assistant. This would involve, but not be limited to, caring for sick or injured students, ensuring that a parent or guardian is called when necessary and to pick up student when applicable.
• Maintain volunteer records, check that background checks have been performed, etc.
• May Assist with coordination of field trips.
• Assist with maintenance so that office machines are in working condition.
• Prepare appropriate communications such as newsletters, e-mails, calls to newspapers, flyers, surveys, etc. to students, staff, and community.
• Process daily timesheets, both for existing and substitute employees.
• Assist with occasional events such as distribution of annuals, end of semester fines, new employee orientation, etc.
• May periodically supervise students for a variety of reasons.
• Provide support to the school library.

REQUIRED QUALIFICATIONS

Education And Experience
High school diploma or equivalent
One (1) year of experience

Additional Requirements
Microsoft WORD and EXCEL
Positive evaluations

Preferred Qualifications
Bilingual
Basic knowledge of a publishing software

Condition Of Employment
Criminal background clearance
Work scheduled hours on a consistent basis
Valid Washington State Driver’s License

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge Of
School board policies and procedures
Basic Microsoft WORD and EXCEL
Database management

Ability To
Organize and perform job responsibilities efficiently and independently without close supervision
Pay strict attention to detail
Speak, read and follow written or verbal communications
Exhibit proper phone etiquette
Practice effective safety and security within individual work routines
Develop and maintain positive customer relations with staff students, parents, and the public in a multicultural and multiracial community.
Demonstrate basic knowledge modern technology and willingness and ability to increase knowledge to proficiency
Work collaboratively with District staff and promote teamwork with co-workers
Remain flexible; able to cope with frequent interruptions as part of a daily routine, multi-task and shift priorities to meet required deadlines
Practice ethical and professional standards of conduct including the requirements of confidentiality
Abide by Federal Way Public Schools’ Policies and Procedures
Perform the essential functions of the job with or without reasonable accommodations

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee will regularly stand and walk, bend neck and back, use hands for repetitive grasping and pushing/pulling. The employee will constantly be required to sit for extended periods of time and use a computer screen and keyboard. The employee may occasionally be required to squat, kneel, and use hands for fine manipulation, climb stairs/ladder, lift and reach overhead, and lift/carry. The employee must constantly lift/carry up to 5 pounds and must frequently lift /carry up to 10 pounds. The employee will occasionally lift/carry a maximum of 20 lbs. The employee is occasionally required to push/pull a maximum weight of 100 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee regularly works in indoor conditions and regularly works near video display. The noise level in the work environment is usually moderate. The position constantly deals with frequent interruptions, demanding deadlines, and occasionally deals with angry and distraught employees and community members.

WORK SCHEDULE

This position typically works, 6.75 hours per day, Monday through Friday, 201 days per year

REPORTING RELATIONSHIP

This position reports to School admin and is evaluated by the Principal or designee.

REPRESENTATION

Federal Way Education Association – Education Support Professionals (FWEA-ESP)