Ohio County Schools is hiring: Secretary - Ohio County High School in Hartford

OHIO COUNTY SCHOOLS

SCHOOL SECRETARY I ELEMENTARY

Summary Class Code:7775 Job Class Code: 7775

7 Hrs/190 Days

QUALIFICATIONS:

1. High School diploma or GED Certificate.

2. Two years of increasingly responsible clerical and secretarial experience involving frequent

contact with the public.

3. Has met health requirements as specified in district personnel policy.

REPORTS TO:

Principal

JOB GOAL:

To perform a wide variety of clerical and secretarial duties and to coordinate school office activities and assist the principal in routine administrative tasks; perform public relations and communications services for the principal in an elementary school.

1.0 GENERAL KNOWLEDGE BASE

Knowledge Of:

1.1 Modern office practices, procedures and equipment.

1.2 Recordkeeping techniques.

1.3 Health and safety regulations.

1.4 Correct English usage, grammar, spelling, punctuation and vocabulary.

1.5 Oral and written communication skills.

1.6 Interpersonal skills using tact, patience and courtesy.

1.7 Telephone techniques and etiquette.

1.8 Basic first aid techniques.

1.9 Operation of standard office machines including computer equipment.

2.0 ESSENTIAL JOB FUNCTIONS

Ability To:

2.1 Perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist the Principal in a variety of administrative tasks.

2.2 Perform public relations and communications services for the Principal.

2.3 Add, subtract, multiply and divide quickly and accurately.

2.4 Understand and follow oral and written directions.

2.5 Compose correspondence independently.

2.6 Complete work with many interruptions.

2.7 Type at an acceptable rate of speed.

2.8 Work independently with little direction.

2.9 Establish and maintain cooperative and effective working relationships with others.

2.10 Learn, interpret, apply and explain rules, regulations, policies and procedures.

2.11 Operate a variety of office machines including typewriter, computer terminal, calculator and copiers.

2.12 Understand and work within scope of authority.

2.13 Maintain good public relations with students, parents, teachers and the public.

2.14 Meet schedules and time lines.

2.15 Plan and organize work.

2.16 Train and provide work direction to others.

2.17 Compile and maintain accurate records and prepare reports.

2.18 Work confidentially with discretion.

3.0 PERFORMANCE RESPONSIBILITY

3.1 Coordinates a variety of office activities to assist the principal with administrative tasks; prepares and accurately maintains a variety of reports, records, and files relating to students, staff, budgets, operations, and activities.

3.2 Serves as secretary to the principal; composes routine correspondence independently; prepares, types and distributes communications and minutes of meetings; schedules appointments and meetings as requested; receives, opens and routes mail.

3.3 Trains and provides work direction to clerical personnel; monitors work flow and adjusts duties to complete assignments in a timely manner.

3.4 Provides information concerning school policies, procedures, actions, activities and schedules as appropriate.

3.5 Collects, compiles, organizes, and records a variety of data related to attendance, enrollment, personnel, payroll, equipment and student activities; prepares and maintains related records, files and logs.

3.6 Collects and accounts for monies collected in conjunction with school activities; secures monies and processes according to established procedures.

3.7 Administers first aid to ill and injured students; contacts the nurse, parents or public safety agencies as appropriate.

3.8 Registers, releases or transfers students; completes enrollment information and database.

3.9 Operates a variety of business equipment including typewriter, calculator, copiers, computer equipment, and other school office machines.

3.10 Requisitions, receives, stores, and distributes supplies and office materials; maintains materials and equipment inventory as assigned.

3.11 Provides clerical assistance to faculty and staff as needed.

3.12 Assists in the orientation of new and substitute teachers; provides directions, keys and instructional materials.

3.13 Demonstrates loyalty and dedication to the purposes and goals of the Ohio County Schools.

3.14 Performs related duties as may be assigned.

3.15 Dresses appropriately for the job and is neat and wellgroomed.

3.16 Exhibits good physical health required to perform tasks.

3.17 Accepts constructive criticism willingly.

3.18 Is punctual and prepared for immediate assumption of duties upon arrival at school.

3.19 Utilizes time appropriately and maintains good attendance.