Atrium Health is hiring: Unit Secretary - Ortho Trauma in Macon

Overview

Department: Nursing - Medical/Surgical IU 5 Main

Status: Full time, Benefits Eligible: Yes

Hours Per Week: 36

Schedule Details/Additional Information: variable shifts; 7a-7p

Pay

Pay Range: $16.80 - $25.20

Major Responsibilities

• Assures timely and accurate order entry and verification
• Accurately enters orders into computer and records current time on order sheet
• Reviews all charts for stat/now orders and immediately notifies nurse of orders
• Follows correct procedure in relaying orders to Pharmacy and other departments
• Clarifies all unfamiliar orders with nurse, physician or physician extender
• Follows through on order verification, flagging charts and 24 hour verification
• Effectively manages different levels of downtime/recovery
• Schedules and successfully completes all PRISM update training courses

Maintains medical records and ensures HIPAA regulations are met

• Maintains user class confidentiality
• Prints and collates appropriate documents
• Ensures only authorized individuals access patient charts/PHI (Patient Health Information)
• Ensures documents filed correctly and in a timely manner
• Splits charts when required and maintains split charts according to policy
• Ensures sufficient blank forms and materials are in chart
• Keeps charts neat, clean, in good repair and labeled appropriately
• Ensures appropriate chart copies for patient transfer
• Assures sufficient chart packets are assembled
• Breaks down discharge charts per policy in preparation for HIM pickup
• Ensures all pages/forms are labeled with correct patient identification

Unit Operations

• Serves as central communication and reception hub for the unit
• Relays patient and family requests promptly and correctly
• Relays alarm information promptly and correctly
• Initiates and coordinates phone calls to ancillary departments and team members
• Recognizes and assists physicians and other disciplines in locating charts, staff, lab and radiology reports
• Serves as main receptionist for patients, families, visitors, and others on the unit

Maintains order and cleanliness of the central station and operation of designated equipment

• Maintains neat and clean work area including central station
• Maintains and troubleshoots office and communication equipment
• Changes/removes printer paper, toner, etc.
• Completes work orders for Facility Management and Clinical Engineering and follows up on status
• Checklist

Throughput & Supplies

• Maintains unit log book accurately and timely
• Admits, transfers and discharges patients according to procedure, including entry into systems
• Maintains timely communication with Charge Nurse/patient’s nurse and other departments to optimize patient throughput
• Prepares patient armbands and information as requested
• Ensures bed tracking process is used for bed status changes
• Manages discharge/transfer charts in a timely manner, avoiding delays
• Ensures supplies are counted, ordered, and charges captured appropriately
• Assists with stocking of supplies and orders forms and supplies for unit
• Facilitates obtaining equipment, supplies, or blood as appropriate
• Enters charges and other information into systems as appropriate

Commitment to Coworkers & Growth

• Ensures correct placement of communications from printer; notifies nurse of orders entered
• Attends staff and MR meetings and reviews minutes as applicable
• Attends relevant in-service education
• Performs other duties as assigned
• Demonstrates commitment to coworkers in health care
• Complies with unit-specific job expectations

Education & Experience

Education Required: High school diploma or GED equivalent

Experience Required: One year experience with computer programs and public contact required. Must prioritize and organize work in stressful environments and interact positively with customers.

Knowledge, Skills & Abilities:

Six to eight weeks structured training required, plus two to three weeks orientation to work independently. Must operate and troubleshoot equipment, maintain high accuracy, communicate effectively, use tact and diplomacy with patients, families, physicians and staff, and work irregular schedules including holidays and weekends. Must handle confidential information discreetly and recognize the pivotal nature of the role to hospital growth, service, and financial performance.

Physical Requirements & Working Conditions:

Must have visual acuity to view monitors and documents; able to hear and communicate verbally; can sit for up to 2 hours; able to operate office equipment; able to lift up to 10 pounds; able to perform transfers and transports with proper body mechanics.

Note: This job description covers the general nature and level of work expected. Incumbent may be required to perform other related duties.

Our Commitment to You

Advocate Health offers a comprehensive Total Rewards package including benefits, compensation, rest of life and career development opportunities, and more. Compensation

• Base compensation within the listed pay range based on qualifications, skills, experience, and training
• Shift and on-call differential where applicable
• Incentive pay for select positions
• Annual performance-based increases

Benefits and more

• Paid Time Off programs
• Health and welfare benefits (medical, dental, vision, life, disability)
• Flexible Spending Accounts for eligible health care and dependent care
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match
• Educational Assistance Program

About Advocate Health

Advocate Health is a large nonprofit, integrated health system operating across multiple regions and brands. It is nationally recognized for its care in several specialties and employs a large workforce across many facilities.