University Board Secretary/University Policy Coordinator Job at Portland State U

Position Details

Portland State University – Equal Opportunity Employer/Veterans/Disabled

Position Title: University Board Secretary/University Policy Coordinator

Department: 100001 - POF President's Office

Proposed Start Date: 11/03/2025

Position Type: Executive / Chief Officers, 1.0 FTE, Renewable

Position Summary

The Portland State University Board of Trustees is a 15-member volunteer board appointed by the Governor of Oregon. The University Board Secretary (Secretary) serves as the primary liaison between the Board of Trustees and University administration. The Secretary is responsible for working with the President, Cabinet, and Board in promoting effective Board governance and fostering collaboration between members of the University and the Board. The Secretary reports administratively to the President of the University and functionally to both the Chair of the Board of Trustees and the President. The Secretary has primary responsibility for supporting the Board through strategic, high-level, and confidential planning and management, in consultation with University leadership and other senior administrators and at the direction of the Board Chair and Vice Chair. The Secretary develops and utilizes long-term, strategic work plans and organizes and implements strategies and other actions to facilitate and coordinate the Board’s deliberations, actions, and other activities, including meetings, annual retreats, publications, directories, committee staffing, and orientation of new trustees. The Secretary ensures proper notice of meetings of the Board and its committees, attends all meetings of the Board and its committees, makes and retains custody of the complete and permanent records of all proceedings of the Board and its committees, and maintains and serves as the custodian of policies and standards adopted by the Board and its committees. The Secretary provides counsel and advice on Board issues to the President and members of the senior administration and serves as the liaison between the Board and the University administration on Board-related policy and procedural matters, governance, and communications pertaining to the Board. Through their decisions and actions, the Secretary directly affects the activities and outcomes of the Board and may also impact the University as a whole. This position also chairs and provides ongoing support for the University Policy Committee, and maintains the University Policy Library.

Minimum Qualifications

• Bachelor’s degree from an accredited institution
• Minimum four years’ experience in executive, board of directors, or equivalent setting
• Strong commitment to racial justice and equity
• Ability to handle confidential and sensitive information with appropriate discretion
• Highly effective and professional verbal communication skills
• Strong writing and editing skills
• Demonstrated ability to collaborate across varied constituencies in complex organizations
• Highly organized and self-motivated
• Careful attention to processes, procedures, and requirements

Preferred Qualifications

• Master’s degree or Juris Doctorate
• Six or more years’ experience in executive, board of directors or equivalent setting
• Knowledge and experience in leadership-level administrative operations in a higher education setting
• Familiarity with Oregon public records and public meetings law

Key Cultural Competencies

• Create an environment that acknowledges, encourages, and celebrates differences.
• Function and communicate effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities, and cultural backgrounds.
• Seek opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement.
• Adhere to all of PSU’s policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct.

Environmental Stewardship

Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals.

Work Days/Hours

As needed to complete duties

Total Compensation Range & Benefits Statement

Salary is dependent on several factors, and new employees will typically start around the Q1 level to allow for later growth within the salary band. PSU has a structured process for determining starting compensation, taking into account years of related experience, applicable skills, knowledge and abilities, market parity, and internal equity. The starting annual salary for this position will be $112,146 to 127,824 but may be negotiated above this rate dependent upon the factors above, the budget of the hiring department, and approval from HR. An excellent benefits package includes 95% premium paid healthcare; a generous retirement and vacation package; and reduced tuition rates for employee, spouse or dependent at any of the Oregon University System schools. Please visit our total compensation calculator to see the full value of our benefits package.

Search Details

Posting Close Date: Open Until Finalists Identified

Application screening begins: 10/06/2025

Quick Link (non-clickable): (Posting URL omitted)

Supplemental Questions

Required fields are indicated with an asterisk.

1. How did you first find out about this position?
   • PSU Website
   • Indeed.com
   • HERCJobs
   • Urban League of Portland
   • Hispanic Metropolitan Chamber
   • Oregon Employment Department
   • Social Media
   • Person Referral
   • Career Builder
   • Glass Door
   • Other - Please describe in the next Question
2. If you selected Other, please describe.

   (Open Ended Question)

Applicant Documents

Required Documents

1. Resume
2. Cover Letter

Optional Documents

Equal employment opportunity, including veterans and individuals with disabilities.

PI278189561