Seekonk Public Schools is hiring: Day-to-Day Substitute Administrative Secretary

Day-to-Day Substitute Administrative Secretary

Base pay range: $17.24/hr - $17.24/hr

TITLE: Day-to-Day Substitute Administrative Secretary

Qualifications

• Associates Degree or equivalent work experience as an Administrative Assistant
• Knowledge of professional office practices and procedures
• Proficiency in Microsoft Office Google Documents and Quicken
• Organizational, bookkeeping, and math skills
• Superior communication skills - written, oral, and listening
• Collaborative and interpersonal skills
• Professionalism and confidentiality

Responsibilities & Essential Functions

• Greet students, parents, and guests.
• Answer a multi-line phone and record messages.
• Answer and maintain building security system.
• Maintain the following:
  • Daily Student Attendance
  • Student Paperwork
  • Office Supplies
  • Maintain School Calendar and Principal's calendar
• Coordinate daily student absences and follow up with an automated call to clear all unexcused absences.
• Sort/Distribute incoming mail.
• CORI processing for administration building.
• Process staff paperwork and submit to the Administration Office including but not limited to purchase requests, payment requests, and leave with pay forms.
• Collect and enter all student information into Rediker.
• Collect and record all staff forms such as medical emergency, extra help, and grading policies.
• Process and maintain attendance forms and mailings for students and staff.
• Assign and collaborate with the principal regarding duties, common planning, professional development and preparation periods, entering all information into Rediker two times per year with the semester change.
• Organize and keep track of keys for the building.
• Organize and run fire drills and coordinate with the Fire Chief. Responsible for all staff and students for safety check-in.
• Initiate important announcements via automated call system to parents and staff.
• Perform all other duties and responsibilities as assigned.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Administrative and Support Services

FY24 COMPENSATION: $17.24 per hour

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