CGS Federal (Contact Government Services) is hiring: Legal Secretary - Commercia

Overview

Legal Secretary - Commercial Direct Placement for Greenburg Traurig. Employment Type: Full-Time, Experienced. Department: Legal Services. Base pay range: $70,000.00/yr - $80,000.00/yr. CGS Federal (Contact Government Services) provides pay ranges; actual pay is based on skills and experience.

Responsibilities

• Handles scheduling and travel arrangements: coordinates court appearances, depositions, arbitrations, mediations, client meetings, conference calls; arranges lawyers’ travel; processes travel reimbursements; maintains calendars and due dates for lawyers.
• Sorts, reads, and annotates incoming mail and documents; answers phones and directs callers as needed.
• Types and composes general correspondence, memos, legal documents, faxes, and reports; ensures accuracy and timely dispatch of documents via mail, messenger, or express delivery.
• Prepares draft documents (briefs, complaints, motions, subpoenas, summonses) using firm templates; prepares motion binders and special working binders.
• Coordinates multi-document filings in Federal, Circuit, and State courts, including E-filings.
• Establishes and maintains filing and records in hard copy and electronic formats.
• Enters lawyers’ time and assists with client billing as required; coordinates with accounting.
• Oversees document reviews; tracks progress and results; prepares related documentation and criteria changes.
• Performs analytical tasks: witness interview memoranda, document and deposition/court transcript reviews, and coding tools.
• Performs and oversees cite checking and proofreading of briefs and other legal documents.
• Assists with trial preparation: creating trial notebooks, organizing exhibits, coordinating witness schedules, maintaining trial calendars, and communicating with opposing counsel and courtroom staff.
• Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters.
• Assists with other department activities as needed and performs additional duties as assigned.

Skills & Competencies

• Proficiency with rules for court document filings.
• Understanding of a variety of legal documents (complaints, answers, rulings, judgments, affidavits, motions, subpoenas, dockets, etc.).
• Strong judgment, attention to detail, organizational skills, and time management.
• Excellent interpersonal and communication skills; ability to collaborate in a team; works well under pressure to meet deadlines.

Qualifications

• Bachelor’s Degree or equivalent experience preferred.
• Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook), document management, e-filing.
• Ability to learn new software applications quickly.

Our Commitment

CGS strives to simplify and enhance government processes by optimizing resources and delivering customized solutions. We value honesty, professionalism, and quality work, and are an Equal Opportunity Employer. Applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Join our team and contribute to government innovation.