Baltimore County Public Schools is hiring: Office Secretary (1.0 FTE/10 Months)

Office Secretary (1.0 FTE/10 Months) - Woodlawn Middle School

Office Secretary (1.0 FTE/10 Months) - Woodlawn Middle School

1 week ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

Job Description

Performs general office secretarial and clerical duties in an elementary or secondary school. Prepares and processes forms, records, correspondence, memoranda, documents, and reports relating to school activities. Work involves frequent and responsible contacts with students, parents, the general public, administrative offices, and the school’s instructional and support staff. Performs other duties as assigned.

Job Description

Performs general office secretarial and clerical duties in an elementary or secondary school. Prepares and processes forms, records, correspondence, memoranda, documents, and reports relating to school activities. Work involves frequent and responsible contacts with students, parents, the general public, administrative offices, and the school’s instructional and support staff. Performs other duties as assigned.

Responsibilities

EXAMPLES OF DUTIES:

• Performs a full range of skilled word processing functions. Develops, formats, and prepares correspondence, memoranda, reports, announcements, and forms.
• Composes correspondence and memos. Prepares specialized documents and technical reports. Creates documents for mass mailings. Produces charts, graphs, and tables.
• Designs, creates, and maintains databases, spreadsheets, rosters, and logs. Enters, sorts, and retrieves information in databases and spreadsheets. Gathers and compiles information. Prepares routine and special reports.
• Creates and maintains electronic and paper document filing systems. Receives, distributes, and files documents.
• Reviews and processes documents pertaining to office functions. Checks documents for completeness, accuracy, and compliance with established policy and procedural requirements.
• Receives, opens, analyzes, sorts, and distributes incoming inter-office and U.S. mail. Maintains office correspondence controls such as tickler files. Follows up on assigned responses, due dates, reviews, and signatures.
• Attends meetings and take notes. Arranges and coordinates appointments, conferences, and schedules. Reserves meeting rooms. Arranges for equipment, supplies, and refreshments needed.
• Answers telephone calls. Provides assistance and information to callers, which requires a detailed knowledge of office programs, services, and procedures. Receives and forwards messages to office staff. Receives and directs visitors to the office.
• Prepares and processes check request forms, requisitions, vouchers, and purchase orders. Maintains financial records. Monitors expenditures.
• Purchases office and instructional supplies, materials, and equipment. Maintains an inventory of office and instructional supplies and equipment. Arranges for the service and repair of facilities and equipment.
• Assists with ensuring accuracy of student attendance records including entering daily and period attendance for all daily substitutes. Maintains attendance related notes for the purpose of providing reliable documentation of recorded attendance information in compliance with district policies.
• Retrieves data and compiles information from manual and automated files for the preparation of routine reports and correspondence regarding student attendance.
• Performs other duties as assigned.
  
  

Qualifications

MINIMUM QUALIFICATIONS

Education, Training, And Experience

• Possession of a high school diploma or appropriate equivalent. Three years of secretarial experience.
• Candidates must successfully complete the BCPS Office Professional Skills Assessment as a pre-employment requirement for this position. Candidates will demonstrate keyboard skills by typing 40 words per minute and perform basic clerical duties demonstrating an attention to detail.
• Note: Other combinations of applicable education, training, and experience that provide the knowledge and skills necessary to perform effectively in the class may be considered.
  
  

Knowledge, Skills, And Abilities

• Knowledge of office practices and procedures. Knowledge of filing systems. Knowledge of spelling, grammar, and arithmetic. Knowledge of personal computers and office software packages. Knowledge of automated office systems.
• Demonstrated skill in typing 40 words per minute. Skill in performing word processing functions. Skill in setting up and maintaining databases, spreadsheets, and logs. Skill in setting up and maintaining filing systems. Skill in gathering and compiling information for statistical reports. Skill in processing financial documents and transactions. Skill in composing correspondence and memoranda. Skill in operating personal computers and related office equipment.
• Ability to communicate effectively. Ability to follow rules and regulations. Ability to establish and maintain effective working relationships. Ability to maintain confidential information.
  
  

Physical And Environmental Conditions

• The work of this class is generally sedentary and performed in an office environment. Work includes the operation of office equipment, including personal computers, and occasional limited physical activities.
  
  

Other Compensation

This position may be eligible for extra duty activity pay, as approved by the Supervisor/Principal. Visit the BCPS website to review the ESPBC Master Agreement for additional information at https://www.bcps.org/cms/One.aspx?portalId=2828&pageId=69996497.

Benefits

BCPS offers a comprehensive benefits program for eligible employees including options for medical plans, dental plans, vision, life insurance, flexible spending accounts, disability coverage, and 403(b)/457 plans. Other benefits include sick, paid holidays, personal business, and bereavement days, and flexible leave options such as FMLA, sick bank, and board approved leaves. All new hires will attend a benefits and retirement orientation upon hire.

Visit the BCPS website for additional information about benefit plans for BCPS employees at https://www.bcps.org/hr/compliance/benefits_and_retirement

FLSA: Non-exempt

Salary: 02/ESPBC $21.13 to $35.42- 10-month position

(Hourly Base Pay Scale for Non-Exempt Office Professionals, Clerical, and Classified Employees Represented by ESPBC, Effective July 1, 2024)

Revised: 1/2008, 1/2010, 11/2015, 7/2020, 9/2024

Eligible for the Maryland State Retirement System

This job description defines the types of duties and level of difficulty of work required of positions in this title. It shall not be held to exclude duties not mentioned nor limit the right of management to assign work to employees.

Temporary and Support Services

Otshiring@bcps.org

443-809-8952

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Primary and Secondary Education

Referrals increase your chances of interviewing at Baltimore County Public Schools by 2x

Sign in to set job alerts for “Office Secretary” roles.

Veterinary Assistant or Receptionist - Specialty

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

#J-18808-Ljbffr