Calvert County Public Schools is hiring: Infant and Toddler Program: Secretary 2

Overview

CALERT COUNTY PUBLIC SCHOOLS

Prince Frederick, Maryland 20678

DATE: September 9, 2025

POSITION: Secretary 2

DEPARTMENT: Special Education

LOCATION: Calvert Country School

REPORTS TO: Director and Supervisor(s) of Special Education

ANNUAL WORK SUMMARY: 11 months per year, 210 days per year, 7 hours per day

WAGE/PAY RATE: Scale 12: $23.10/hr - $29.29/hr

FLSA STATUS: Non-exempt

APPLICATION DEADLINE: Open Until Filled

EFFECTIVE START DATE: September 30, 2025

POSITION SUMMARY: To assure the smooth and efficient operation of the office of the Infant-Toddler and Child Find Program so that the maximum positive impact on the education of children may be realized. To provide clerical assistance to program staff on matters related to early intervention and special education; maintain files; coordinate and schedule meetings; contact families and follow up on referrals; and greet and welcome families and community members.

Education, Certification and Experience

At the time of application, the candidate must hold or be eligible for:

• High school diploma or general education development (GED) program certificate, or equivalency
• Business education training with secretarial experience preferred
• Ability to type accurately at a speed of not less than 40 words per minute and must have passed the clerical test administered by Calvert County Public Schools

SPECIAL REQUIREMENTS: None

Knowledge, Abilities and Skills

(These are pre-employment knowledge, abilities, and skills that apply to the Essential Job Functions.)

• Knowledge of basic bookkeeping
• General office, clerical, secretarial, and computer skills
• Basic working knowledge of various software programs to prepare and edit school documents
• Knowledge of special education and disabilities preferred
• Ability to communicate effectively, both verbally and in written form, with colleagues, administrators, parents, students, and the general public
• Ability to effectively manage time and multiple tasks
• Knowledge of modern office procedures, systems and equipment
• Ability to operate online programs
• Knowledge of Calvert County Public Schools’ policies and procedures regarding schools
• Such alternatives to the above qualifications as the Calvert County Public Schools may find appropriate and acceptable
• Demonstrated success in accomplishing tasks akin to those responsibilities listed below

Essential Job Functions, Responsibilities, and Duties

• Screens visitors entering the school building, ascertains the nature of their business, and directs them to the proper person or room.
• Interacts with families and children on a daily basis.
• Composes and types letters and other correspondence.
• Takes basic initial referral/intake information from referral sources, inputs it into the appropriate database, and notifies the appropriate staff in accordance with legal timelines.
• Processes and sends student record (IEPs and IFSPs) for school enrollments, notifying receiving schools as required.
• Prepares requisitions for supplies and equipment.
• Compiles and prepares a variety of records, reports, memorandums, and other materials. (IFSP Database)
• Maintain inventory as assigned.
• Operates office machines and provides technological support to staff.
• Organizes and maintains office files and records.
• Sorts and distributes interoffice and post office mail.
• Coordinates multiple assessment appointments, meetings and schedules as assigned in order to ensure adherence to legal requirements.
• Coordinates and submits work orders for building maintenance and equipment within the program.
• Assist staff with IEP and IFSP process documentation including parent notification and follow-up paperwork.
• Track timelines for referrals, evaluations, annual reviews, and the submission of data to the Special Education Department and/or the Maryland State Department of Education (MSDE).
• Input student information into the Maryland Online IEP and IFSP program.
• Follow-up with parents regarding meetings.
• Make copies of the IEP and IFSP documents for review and use by staff and parents.
• Maintain early intervention and special education files in an orderly manner.
• Perform other duties as assigned by the program Supervisor.
• Thinks, concentrates, and positively interacts with others.
• Comes to work promptly every day.
• Works flexible hours as necessary
• Works under stress and meets deadlines

Other Job Functions, Responsibilities, and Duties

(Duties listed are not intended to be all inclusive nor limit duties that might reasonably be assigned.)

• Performs related work as required or assigned by the director or supervisor of Special Education

Physical and Psychological Conditions/Demands

Work is performed in a typical office environment and may require minimal lifting

Unusual Demands

None

Evaluation

Performance will be evaluated in accordance with the policy on evaluation as established by Calvert County Public Schools.

Application Procedure

All applicants please apply through the applicant tracking system located on the Calvert County Public Schools’ website – CALVERTNET.K12.MD.US.

References must be directly related to education experience and must include immediate supervisor.

Prior to the filling of any vacancy, permanent employees who have requested a transfer in a timely manner shall be afforded an opportunity meet with the supervisor of the position for which the vacancy exists.

State law requires that anyone hired after October 1, 1986, who will have contact with school children, must be fingerprinted and submit to a criminal background investigation. Federal law requires that a new employee must complete the Employment Eligibility Verification (Form I-9) in person before beginning employment. Employment is conditional upon successful completion of a drug screen. Current employees of the Calvert County Public Schools are exempt from these requirements.

House Bill 486 – Child Sexual Abuse and Sexual Misconduct Prevention Statement

Pursuant to Section 6-113.2 of the Education Article, Annotated Code of Maryland - House Bill 486 Child Sexual Abuse and Sexual Misconduct Prevention, all applicants are required to report all former employment where direct contact with minors may have occurred. The applicant must submit the contact information of the current employer, all former school employers, and all former employers not school related. Applicants should also include contact information for organizations where the applicant has volunteered, coached, mentored, tutored or otherwise had direct contact with minors.

Nondiscrimination Statement

Calvert County Public Schools does not discriminate on the basis of race, color, religion, sex, age, ancestry or national origin, familial status, marital status, physical or mental disability, sexual orientation, gender identity and expression, genetic information, or any other characteristic protected by law in its programs and activities and provides equal access to the Boy Scouts and other designated youth programs.

Calvert County Public Schools does not refuse enrollment of a prospective student, expel a current student, or withhold privileges from a current student, or prospective student, or the parent or guardian of a current or prospective student because of an individual’s race, ethnicity, color, religion, sex, age, national origin, marital status, sexual orientation, gender identity or disability.

Calvert County Public Schools does not discipline, invoke a penalty against, or take any other retaliatory action against a student or parent or guardian of a student who files a complaint alleging that the program or school discriminated against the student, regardless of the outcome of the complaint.

The following persons have been designated to handle inquiries regarding the non-discrimination policies:

• Director of Student Services
• Director of Human Resources 443-550-8000

For further information on notice of non-discrimination, visit the Office for Civil Rights Complaint Assessment System at: https://ocrcas.ed.gov

Anti-sexual, Anti-racial and Anti-disability Harassment Statement

Discrimination can manifest itself in behaviors such as bullying, harassment, or intimidation of individuals.

Calvert County Public Schools does not tolerate any form of harassment including, but not limited to, sexual, racial, or disability. Any individual who believes that they have been subjected to harassment is encouraged to report the allegation of harassment. Students, parents, and community members may report allegations to: Ms. Cecelia Lewis, Director of Student Services, Calvert County Public Schools, 1305 Dares Beach Road, Prince Frederick, MD 20678

Employees may report allegations of harassment to: Mr. Zachary Seawell, Director of Human Resources, Calvert County Public Schools, 1305 Dares Beach Road, Prince Frederick, MD 20678

Calvert County Public Schools is committed to conducting a prompt investigation for any allegation of harassment. If harassment has occurred, the individual will be disciplined promptly.

Disciplinary actions for students found to have engaged in any form of harassment may result in suspension or expulsion. Disciplinary actions for employees found to have engaged in any form of harassment may result in suspension or termination.

Calvert County Public Schools encourages all students, parents, employees, and community members to work together to prevent any form of harassment.

For further information on notice of non-discrimination, visit the Office for Civil Rights Complaint Assessment System at: https://ocrcas.ed.gov

or call 1-800-421-3481.