Tetra Tech is hiring: Executive Administrative Assistant Office of the Under Sec

Overview

Executive Administrative Assistant Office of the Under Secretary of Defense for Acquisition and Sustainment U.S. Department of Defense Washington, D.C. Metro Area – Proposal Position

Management Systems International (MSI), a Tetra Tech Company, is a Washington, D.C. metro area management consultancy with a 40-year history of delivering results for our clients. Our expertise is in the fields of monitoring and evaluation; democracy and governance; peace and stability; rule of law and accountability; education; strategic communications; and leadership and organizational development. MSI has implemented projects in 90 countries around the world including Colombia, Indonesia, Jordan, Kenya, Mexico, Nigeria, Pakistan, Syria and Ukraine. We support clients ranging from the U.S. Government (e.g., USAID, DoD, DOS, MCC) to large bilateral and multilateral donors. For more information, please visit our website at www.msiworldwide.com.

Proposal Summary

The Office of the Under Secretary of Defense for Acquisition and Sustainment (OUSD(A&S)) leads the DoD’s efforts related to research and development, advanced technology, developmental test and evaluation, production, logistics, installation management, military construction, defense procurement, acquisition policy, environmental and nuclear security, chemical and biological matters, operational energy plans and programs, corrosion policy and oversight, human capital initiatives, and small and disadvantaged business management. MSI requires administrative, analytical, and strategic communication support services to accomplish this mission.

Position Summary

MSI is seeking an Executive Administrative Assistant who will provide various administrative services, including official correspondence, maintaining schedules/calendars, and other duties for multiple divisions supporting the Office of the Under Secretary of Defense (OUSD): Assistant Secretary of Defense (Acquisition), Assistant Secretary of Defense (Energy, Installations and Environment), Assistant Secretary of Defense (Industrial Base Policy), and the Directorate of Business Operations. The position will be based in the DC metro area.

Please note: Only U.S. citizens with a current TS/SCI security clearance, or a TS security clearance with eligibility for SCI, are eligible to apply.

Responsibilities

• Provide administrative support for OUSD (A&S).
• Maintain assigned Outlook and portal calendars for numerous departments/divisions.
• Monitor due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda.
• Support on assigned fitness reports and performance evaluations, awards, training, personnel, security, facilities support.
• Answer the telephone and refer calls to the appropriate individuals within the office.
• Assist in completing and tracking/following up on assigned OUSD Action Packages and Division documents in routing.
• Weekly: maintain portal sites, documents, links, libraries, announcements, lists and contacts.
• Other responsibilities may include agenda management, meeting management, information management, content management, tasker management, office management, document management, facilities management, personnel management, security management, travel management, customer relationship management, operations management, and other office administration duties.

Qualifications

• Must have a current TS/SCI security clearance, or a TS security clearance but be eligible to receive a SCI.
• Must have a minimum of five (5) years of experience including executive level support, personnel, scheduling, task management, planning, programming, forecasting, correspondence, security, and facilities with DoD (preferably).
• Must have executive level support experience and experience within DoD and other federal agencies.
• Must have demonstrated success managing several direct reports and multiple functional areas across multiple locations.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent analytical and problem-solving skills.
• Outstanding English writing skills with ability to deliver quality written products quickly.
• Strong active listening skills to assess customer needs and satisfaction.
• Experience managing customer expectations and working directly with customers.
• Outstanding customer service abilities, initiative, judgment, creativity, flexibility, and confidence.
• Ability to multi-task across multiple projects.

Desired Qualifications

• A bachelor’s degree from an accredited college/university is desired.

Equal Opportunity and Accommodations

MSI is an equal opportunity employer. We do not discriminate on the basis of protected attributes and provide reasonable accommodations for applicants’ religious practices and disabilities as required by law. MSI is an Equal Opportunity Employer/Affirmative Action/Americans with Disabilities/Veterans Employer.

Reasonable Accommodations: If you would like to request reasonable accommodations during the application process, please visit Tetra Tech’s Disability Assistance Page. Our recruitment team will engage in an interactive process to provide accommodations.

Additional Information

Only candidates selected for an interview will be contacted. No phone calls, please.

Proposal and tender opportunity — U.S. Teams and Clients — Institutional Strengthening and Localization (International Development).

About Tetra Tech

Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 470 locations. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development. Explore open positions at https://www.tetratech.com/careers.

Tetra Tech is an Equal Opportunity Employer. We invite resumes from all interested parties. We are a VEVRAA federal contractor and encourage priority referrals of veterans.