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The African American Chamber of Commerce

The African American Chamber of Commerce is hiring: In- Person Administrative As

The African American Chamber of Commerce, Ardmore, PA, US, 19003

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Job Description

Job Description
Job Title: Administrative Assistant

Location: Philadelphia, PA (On-site)
Reports To: Vice President of Operations
Organization: African American Chamber of Commerce of PA, NJ, and DE (AACC)
Employment Type: Full-Time

Overview

The African American Chamber of Commerce of PA, NJ, and DE supports and advocates for Black-owned businesses across the region. As an Administrative Assistant, help drive our mission by providing high-level support to our VP of Operations, Finance Manager, Membership Department, and President & CEO.

Key Responsibilities

  • Administrative & Financial Support:

    • Process invoices and manage accounts receivable

    • Perform account reconciliations

    • Maintain organized financial records

  • Office & Communication Management:

    • Answer/direct calls and manage inbox

    • Greet visitors and support front desk operations

    • Manage supplies and vendor relationships

  • Membership & Program Support:

    • Provide admin support for membership (communications, renewals, data entry)

    • Assist onboarding/retention efforts

    • Support event logistics and follow-up tasks

  • Executive Support:

    • Coordinate scheduling, meetings, and document prep for President & CEO

    • Prepare materials for board and committee meetings

    • Maintain confidentiality at all times

Ideal Candidate

  • Detail-oriented, organized, and proactive

  • Able to multitask and adapt in a fast-paced environment

  • Strong communicator with effective relationship-building skills

  • Committed to supporting Black-owned and minority businesses

Qualifications

  • Associate’s degree (Bachelor’s preferred) in Business Administration or related field; OR equivalent experience

  • Minimum 2 years’ administrative or financial support experience

  • Proficient in Microsoft Office Suite; CRM/accounting software familiarity a plus

  • Excellent organizational and interpersonal skills

  • Experience with nonprofits, membership, or small business support preferred

Physical/Environmental Requirements

  • Able to remain stationary for long periods using a computer

  • Occasionally lift up to 25 lbs; adapt to high-paced settings

  • May work evenings/weekends for events

  • Office environment with moderate noise, temperature control, no hazardous substances

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