Office Assistant Job at Ultimate Staffing in Hagerstown

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This range is provided by Ultimate Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$19.00/hr - $22.00/hr

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Business Solutions Manager, Team Lead at Ultimate Staffing

Office Assistant

$20-$22/hour (flexible based on experience)

Temp-to-Hire Opportunity

We are seeking a proactive and detail-oriented Administrative Assistant to support a busy department in a fast-paced, customer-facing environment. This role is ideal for someone who thrives on organization, communication, and multitasking.

Key Responsibilities:

• Coordinate and schedule appointments across multiple locations
• Enter customer service requests and manage documentation using internal systems
• Communicate with technicians to gather details and relay updates
• Prepare quotes, proposals, and contracts using templates and spreadsheets
• Order materials from various vendors and track deliveries
• Assist with customer follow-ups, including payment collection and checks
• Support the team with data entry, reporting, and other administrative tasks as needed

Qualifications:

• Strong communication and organizational skills
• Ability to work independently and adapt to shifting priorities
• Customer service experience preferred
• Comfortable learning new systems and tools
• Willingness to take initiative and contribute to team success
• In-office role with a collaborative and supportive team
• Opportunities to grow into additional responsibilities
• Training provided on internal systems and product knowledge

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Administrative and Support Services

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