Peoriaud is hiring: Office Assistant in Glendale

Overview

Office Assistant – JobID: 22796

Position Type: School Support Staff/ Office Assistant

Date Posted: 9/12/2025

Location: Marshall Ranch Elementary - Glendale, AZ

Closing Date: 10/12/2025

Additional Information:

Position Title: Office Assistant

Supervisor: Principal/Assistant Principal/ Supervisor

Term of Employment: 10 months

Salary Classification: 8

Job Summary: Provides a variety of clerical and receptionist office support services for the operation of assigned school or program.

Essential Functions

ESSENTIAL DUTIES AND RESPONSIBILITIES generally include the following:

• Greets visitors, answers telephone, directs calls, takes messages and/or provides general information to callers and visitors.
• Receives, date stamps and distributes mail, packages, bulletins and flyers.
• Compiles, maintains, updates, monitors, tracks and researches a variety of files, records and databases.
• Registers students. Sets up files. Requests records and verifies information.
• Maintains and troubleshoots office equipment or contacts vendor for contract or warranty services.
• Maintains supply inventory. Prepares requisitions to order supplies.
• Assists with preparation, development, monitoring and tracking of budget and tax credits.
• Tracks and reports trip reduction and ride share participation.
• Maintains and updates policy and procedural manuals.
• Prepares agendas, meeting minutes, contracts and formal documents.
• Edits and proofreads staff written reports, documents or memoranda for grammatical, punctuation and spelling errors.
• Performs other duties as assigned or required.

Knowledge and Skills

• Knowledge of applicable Federal, state, county and city statutes, rules, regulations, ordinances and codes and PUSD policies and procedures.
• Knowledge of the principles of customer service methods and techniques.
• Knowledge of the principles of confidential files, records and database management.
• Knowledge of general office practices and procedures.
• Skill in reading, interpreting, understanding and applying relevant Federal, state, county and city statutes, rules, regulations, ordinances and codes and PUSD policies and procedures.
• Skill in verbal and written communications, business English, grammar and punctuation.
• Skill in maintaining office areas and equipment in clean professional manner.
• Skill in utilizing problem solving and customer service techniques to direct, inform or resolve issues for visitors and staff.
• Skill in establishing and maintaining effective working relations with co-workers, vendors, students, parents, the general public and others having business with the school district.
• Skill in operating a personal computer utilizing a variety of software applications.

Minimum Qualifications

High School Diploma or GED, AND two (2) years of relevant receptionist, clerical, customer service, office support or closely related experience; OR any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Other Requirements

• Must be able to pass a fingerprint and background clearance check.
• May be required to work outside normal working hours.
• May be required to lift and/or carry heavy, bulky supplies, materials and other items weighing up to 35 pounds.
• May be required to obtain and maintain a valid Arizona driver's license.

Additional Qualifications

• Must possess or obtain an Arizona IVP Fingerprint Clearance Card.
• Must be able to pass a background clearence check.
• May be required to work outside normal working hours.
• May be required to lift and/or carry heavy, bulky supplies, materials, and other items weighing up to 35 pounds.
• May be required to obtain and maintain a valid Arizona driver’s license.

Attachment(s):

• Salary Schedule

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