Office Assistant Job at Archdiocese of Chicago in Waukegan

Opportunities at Parishes in the Archdiocese of Chicago

Description:

ARCHDIOCESE OF CHICAGO POSITION DESCRIPTION

Title: Office Assistant

Reports to: Office Manager

Schedule: Part-time. (8am-1pm M-F preferred)

Salary: $17/hour

Basic Functions:

The Parish Office Assistant serves as the welcoming face of the parish office, providing courteous and professional assistance to visitors, parishioners, and staff. The Office Assistant maintains confidentiality and creates a warm, welcoming environment that reflects the parish's mission and values.

Duties and Responsibilities:

1. Answer and transfer phone calls, directing inquiries and assisting parishioners and other parish guests as needed.
2. Record Mass intentions and print weekly list of intentions including Prayers of the Faithful.
3. Accurately record parishioner donations in the parish database and update parishioner information as needed to ensure accuracy.
4. Handle routine payments for Mass intentions, church celebrations, and donations.
5. Maintain parish records by updating sacramental records and providing copies when requested.
6. Coordinate with clergy to schedule baptisms, weddings, and funerals, ensuring all arrangements are properly organized and communicated.
7. Assist with various administrative tasks, including distributing correspondence, copying, and scanning.
8. Maintain availability and presence in the reception area.
9. Understand and comply with all Virtus requirements.
10. Assist with additional tasks and responsibilities as needed, including supporting other departments, contributing to event coordination, and handling various administrative duties to ensure smooth day-to-day operations.

The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. This position is a non-benefits eligible part-time position. This position offers an hourly rate of $17/hr and is eligible for an annual increase based on cost of living or merit.

Requirements:

Education Preferred: High School graduate

Experience Required: Ability to communicate, good observational skills. Must be responsible, cordial, and punctual.

Skills Required: Sense of responsibility; knowledge of church sacraments, honest and trustworthy. Fluent in speaking and writing Spanish.

Skills Preferred: Good communication and phone skills, proven experience with Microsoft Word, Excel, and Teams.

Physical Activity: Lifting and carrying items.

Other Required: Must demonstrate understanding, respect, and support for Catholic Church teaching, mission, and values.

Special Directions:

Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”

External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”