Office Assistant Job at Fishbeck, Thompson, Carr & Huber in Lansing

Overview

Position: Office Assistant  |  Location: Lansing, MI

Job Id: 2323  |  Number of Openings: 1

Fishbeck is seeking a part-time Office Assistant to work in our Lansing office. This staff member will welcome guests, provide support to a variety of professionals, and ensure facilities are prepared for staff and visitors. The position will interact with a diverse group of clients, visitors, and internal professionals. Independent judgment is required to plan, prioritize, and organize workload.

Primary Responsibilities

• Greet and assist visitors at the front desk of our Lansing office, Monday through Friday, 9:00 a.m. to 3:30 p.m.
• Provide polite and professional communication via phone, email, and mail.
• Support staff with scheduling and meeting arrangements, including daily coordination of catering for lunches/meetings and onsite corporate catering for events.
• Encourage in-office networking with staff members in engaging ways.
• Aid staff by copying, scanning, printing, and assembling proposals.
• Coordinate travel arrangements for staff, clients, and visitors traveling to and from Southeast Michigan.
• Maintain an organized and efficient workspace, including stocking and organizing office supplies.
• Work with Facilities staff to communicate prompt responses to requests.
• Occasional travel to Fishbeck's other Michigan offices.
• Complete various tasks and projects as assigned by Department Director and Team Leaders.

Minimum Physical Requirements

Mobility to work in an office setting, use standard office equipment, visual acuity to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.

Qualifications

Desired Education/Licensure: Experience in a related field

Desired Skills/Experience:

• Have at least one year of office experience, preferably in an engineering or similar professional services environment.
• Proficient in Microsoft Outlook, Excel, Adobe Acrobat, and Word.
• Be highly organized, dependable, and detail oriented.
• Adapting to, and quickly learning, new technology.
• Clear and polite communicator with client satisfaction mentality.
• Ability to multi-task, problem-solve, and work with changes in business priorities.
• Attention to detail, ability to thrive in a fast-paced environment, and self-motivated.

What We Offer

• Medical, dental, and vision insurance.
• Wellness reimbursement, incentives, and activities.
• Reimbursement and support for tuition, continuing education, and professional/personal development.
• Vacation, sick, and volunteer time, PTO, parental leave, and paid holidays.
• 401(k) matching, profit-sharing, and stock options (we are 100% employee-owned!).
• And more!

About Fishbeck

Fishbeck is one of the premier professional consulting firms in the nation, with 17 regional offices and more than 700 employees. Engineering, environmental sciences, architecture, and construction management are the cornerstones of Fishbeck's services and integrated project approach. We are a hands-on and design-orientated practice with the technical capabilities and understanding to take the largest projects from internal concept to completion. Our team of experts takes pride in our commitment to reliability in design, connection to our clients, and creativity at our core.

We are an equal opportunity employer that is committed to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, or veteran status.

How to Apply: Apply for this Position