Office Assistant Job at State of Connecticut in New Britain

Overview

Introduction Located in New Britain, CT, is a constituent unit of the Connecticut State Colleges and Universities. We are accepting applications from candidates who meet the qualifications for one (1) position. This position will provide clerical support and assistance in the operation process of the Office of Undergraduate Recruitment and Admissions. This posting will also be used to fill future openings throughout various departments on campus.

Position highlights

• Full-Time, 40 hours per week
• First Shift
• 8:00am-5:00pm, with a one-hour lunch

About us

As one of the institutions of higher learning, Central is a regional, comprehensive public university dedicated to learning in the liberal arts and sciences and to education for the professions. Central offers a vibrant learning-centered community dedicated to teaching and to scholarship.

What to expect after applying

• Applicants will receive correspondence via email and are encouraged to monitor their Personal Status Board daily for status updates, notices, and tasks required in the recruitment process.
• Some postings may require additional referral questions (RQs). You will receive an email with these questions after the posting’s closing date. Check your email and Personal Status Board for notifications, including spam or junk folders.
• You may be required to submit additional documentation supporting your qualifications at any point during the recruitment process. The documentation may include a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, or licensure, at the discretion of the hiring agency.
• The immediate vacancy is listed above, but your application may be considered for future vacancies in this job class.
• Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
• Candidates offered a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees, available at the State Ethics page.

How to apply / Assistance

• For assistance applying or to view Applicant Tips, follow the application instructions in the posting.
• For current state employees, salary calculations may differ between branches of state government.
• To be considered, you must meet the Minimum Qualifications listed and specify your qualifications on your application.

Responsibilities

• Perform a full range of general clerical duties (typing, data entry, filing, correspondence, report writing, processing, and related tasks).
• Maintains calendars, initiates recurring work, and handles administrative projects.
• Provide information and referral services, respond to inquiries, and apply agency policies and procedures.
• Operate office equipment and use office suite software; manage materials flow and document processing; assist with purchasing and invoicing; maintain files and inventories.

Knowledge, skills and abilities

• Knowledge of office systems and procedures including proper telephone usage and filing.
• Interpersonal, oral and written communication skills; basic arithmetic computations.
• Ability to perform a full range of clerical tasks and read/interpret instructions; operate computers, tablets and other electronic equipment; schedule and prioritize workflow.

Minimum qualifications – general experience

Two (2) years of general clerical work experience.

Substitutions

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

Preferred qualifications

• Experience utilizing Microsoft Office Suite
• Experience working in Higher Education
• Experience handling confidential and/or financial information
• Experience working in a customer services-based office environment

Special requirements

Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or GED by the time of permanent appointment.

EEO / Affirmative Action

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.