Office/Admin Assistant Job at System One in Jersey City

Overview

Job Title: Office/Admin Assistant
Location: Jersey City, New Jersey
Type: Direct Hire
Compensation: $60,000 annually
Contractor Work Model: Onsite
Hours: 9AM-5PM Mon-Fri
Benefits: Full benefits including medical, dental, vision, 401k, paid holidays, and strong PTO.

Role Summary

We are seeking a professional and detail-oriented Receptionist / Office Assistant with 3–5 years of experience. This individual will provide front-desk reception and administrative support throughout the office while working closely with the sales team and marketing manager. The role requires strong organizational skills, proficiency in Microsoft Office, and the ability to manage mailings, FedEx, and other clerical functions.

Duties and Responsibilities

• Greet and welcome visitors, vendors, and employees professionally
• Answer calls and relay accurate messages
• Maintain a well-organized reception and office environment
• Manage schedules, appointments, and meeting logistics
• Assist with creating, formatting, and proofreading marketing materials
• Coordinate logistics for promotional events, trade shows, and conferences
• Support internal communications including memos, announcements, and newsletters
• Retrieve, sort, and distribute incoming mail; manage FedEx and mailing needs
• Provide cross-departmental support as needed

Qualifications

• 3–5 years’ experience as a receptionist, office assistant, or in a marketing support role
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Ability to use FedEx systems and handle mailing
• Strong organizational and multitasking skills
• Excellent verbal and written communication skills
• Associates or Bachelor’s in Business Administration, Marketing, or related field
• Bonus: Italian or French language skills are a plus

System One, and its subsidiaries, are Equal Opportunity Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.