Lehigh Carbon Community College is hiring: Foundation Office Assistant in North

Overview

The Foundation Office Assistant provides administrative support and assistance for all aspects of the successful operation of the LCCC Foundation. The Foundation Office Assistant is directly responsible to the Scholarship Director of the LCCC Foundation.

Responsibilities

• Meets and greets all guests and staff visitors for department meetings.
• Prepares and processes all check requests, invoices, payment requisitions, payments and reimbursements.
• Schedules meetings and maintains the LCCC Foundation email, calendar, and contact list.
• Works directly with the Foundation Board of Directors and its committees by sending invites, reminders, typing agendas, creating meeting packets and recording, typing and distributing meeting minutes.
• Provide confidential communications with Foundation Board of Directors, scholarship applicants, and donors.
• Continually update and maintain the LCCC Foundation operations manual.
• Create and maintain relationships with donors, supporters and stakeholders of the LCCC Foundation as needed: phone calls, emails and departmental communications as needed.
• Daily mail: pickup, deliver, process and log all daily mail for the LCCC Foundation.
• Assist with the creation of LCCC Foundation digital, print and other assets. Work with College Relations, Printing & Duplicating and outside preferred vendors as needed.
• Liaison with the College Relations department to ensure informational materials and communications for the foundation, special events and alumni outreach are extended to all parties in a timely and accurate manner.
• Liaison with the Finance, Business Office and Financial Aid departments to ensure accuracy of accounts and reports as necessary.
• Prepare and distribute donor reports, year-end contribution statements, At A Glance reports and other annual donor communications.
• Serve as main point of contact for the online giving portal. Coordinate with the e-giving provider to create online giving pages and registration links.
• Periodically review the LCCC Foundation website. Keep web pages up to date and current with helpful information and data.
• Maintain donor giving databases and attendance reports for all LCCC Foundation events.
• Primary point person for all LCCC Foundation Special Event donor communications.
• Maintain LCCC Foundation office supplies and manage ordering and restocking as appropriate.
• Type scholarship fund agreements as needed.
• Work with the Scholarship Director to issue invoices for annual scholarship billing and create reports for scholarship contacts.
• Engage alumni and student ambassadors to represent the College at fundraising events and develop opportunities for giving.
• Assist with special events planning, preparation, execution and day-of setup. Process online RSVP’s for LCCC Foundation events and handle room reservations as required.

Qualifications

Education

• Associates degree from an accredited college or a high school diploma with two years of clerical office experience.

Certifications

• Act 153 Clearances (Act 34 PA Criminal Background, Act 151 PA Child Abuse History, Act 114 FBI Clearance Fingerprinting)

Work Experience

• Two years minimum work experience in an administrative/clerical role.

Knowledge, Skills, Abilities

• Knowledge of office procedures and administrative work.
• Proficient in Microsoft Office and Google Workspace tools.
• Strong written and verbal communication skills.
• Strong customer service skills.
• Excellent organization, multi-tasking and time management skills.
• Ability to handle unexpected or changing situations and effective problem solving.
• Ability to prioritize tasks and manage competing deadlines.
• Ability to work independently and with a team.
• Ability to establish and maintain professional relationships with the Board of Directors and other inter-office departments.
• Ability to exercise good judgment in decision making and confidentiality.
• High level of data entry accuracy, attention to detail, document preparation, editing and formatting, record retention and filing management, critical thinking, and commitment to personal growth in skills and knowledge.

Preferred Qualifications

• Board of Directors and/or non-profit experience.
• Higher education experience.
• Bachelor’s degree from an accredited institution.

Physical Demands

While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to handle or feel; reach with hands and arms; talk and hear. The employee may regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision.

Work Environment

The noise level in the work environment is usually quiet to moderate.

LCCC is an equal opportunity employer. LCCC Internal candidates must apply within 15 days of posting. To apply, please submit a cover letter, resume and unofficial transcript through our online application system at www.lccc.edu/jobs.

Note

Position open until filled.