Sales Office Assistant Job at Marcus And Millichap in Orlando

Marcus & Millichap is seeking a conscientious, reliable Sales Office Assistant who can provide a steadying presence within a fast-paced sales team to support a top-producing Commercial Real Estate Brokerage team in the Orlando office. The SOA will be working with an individual sales team within a larger corporation providing the entrepreneurial feel of a small business while enjoying the benefits and tools of a national firm. The ideal candidate is a strong communicator with an emphasis on prioritization and time management, proactive while multitasking, exceptionally organized, detail-oriented, diligent, and able to learn quickly while working independently in a fast-paced environment.

Responsibilities:

• Prepare marketing proposals and meeting presentation materials based on existing templates and create new templates based on team feedback.
• Data entry and general administrative duties.
• Gather and research sales and rent comparables.
• Track market trends such as rental growth and development.
• Review financial statements and operating information.
• Respond to requests for property information.
• Database Management.
• Maintain a document management system for marketing deliverables and due diligence to be accessed by all parties to a transaction.
• Coordination of closings and post-closing activities (press releases, client gifts, etc.).
• Transaction Pipeline management using Marcus & Millichap’s proprietary software.
• Work with third parties to maintain a CRM database of properties and owners.
• Manage and maintain email database.
• Coordinate and manage special projects.

Ideal Knowledge and Experience:

• 3+ years’ professional experience preferably in commercial real estate, transaction experience, or in an administrative role; experience with contracts is a plus.
• Highly organized, reliable, consistent, and detail-oriented.
• Takes pride in work, self-starter, and seeks to find answers/solutions using available resources.
• Excellent written and verbal communication skills.
• Proficient with Canva.
• Experience with Microsoft Office Suite (PowerPoint, Excel, Word, Outlook).
• Versatile/flexible with the ability and willingness to take on new responsibilities and tasks as requested.
• Some prior experience with Constant Contact is a plus.

Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.