Inside Higher Ed is hiring: Business Office Assistant in Ewing

Overview

Business Office Assistant - Full-Time - Hybrid Eligible

Join the Sustainability Institute at The College of New Jersey (TCNJ) to support sustainability programs and grant-funded initiatives in a dynamic, mission-driven environment.

Main Responsibilities

• Financial Management
  • Assist business manager in processing accounts payable and accounts receivable transactions such as requisitions, purchase orders, invoices, and credit card statements.
  • Collate documentation to meet grant reporting requirements.
  • Generate financial reports from online financial systems such as Oracle or QuickBooks.
  • Process payroll for contingent workers via ADP.
  • Maintain the Institute’s online filing systems to provide easy access to financial records.
• Event Support
  • Assist the Business Manager with event ticket sales, processing purchase orders, and reconciling payments.
  • Process and manage conference supply orders.
  • Packing and unpacking event materials.
  • Attend events to assist with setup, registration and other duties as assigned.
• Administrative Functions
  • Coordinate employee onboarding, including assigning computers, ordering telephones or access codes, arranging office space, ordering business cards, issuing keys, and adding employees to copy machines.
  • Processing staff travel requests and reimbursements, including creating annual and conference-specific travel requests, verifying reimbursement accuracy, and confirming grant payment accounts with the Business Manager.
  • Scheduling meetings including securing appropriate locations, ordering A/V equipment, and refreshments, and securing parking passes.
• Office Operations
  • Manage office supplies and equipment including maintaining inventories and ordering items for general operations or to support conferences and events.
  • Maintain office printers, including scheduling repairs, ordering supplies, and assisting staff with cartridge replacements.
  • Track computer inventory and prepare orders in coordination with the Business Manager, ensuring proper payment coding via TCNJ systems.
  • Process TCNJ work orders to support staff needs.

Qualifications

• Required
  • High school diploma or equivalent.
  • 5+ years of experience in administrative, office support, or financial roles.
  • Familiarity with basic financial processes such as budgeting, procurement, accounts payable/receivable, and financial reporting.
  • High proficiency in Microsoft Office Suite (particularly Excel).
  • Ability to manage multiple tasks and meet deadlines in a fast-paced environment while paying attention to detail and accuracy.
  • Ability to respond to inquiries from vendors, contractors, funders, TCNJ departments and coworkers to resolve issues in a responsive and positive manner.
  • Problem-solving skills and the ability to work both independently and collaboratively.
• Preferred
  • Associate degree or higher in Business Administration, Accounting, or a related field.

Employer Qualifications

• Final offer of employment is contingent upon the successful completion of a background check and reference checks.

About TCNJ

The College of New Jersey (TCNJ) is a highly selective institution with a strong reputation for academic excellence. It is located in Ewing, NJ.

Application Instructions

Qualified candidates should submit a letter of interest, resume (CV), and the names and contact information for three professional references. Applications will be considered until a viable candidate is selected. The College is committed to fostering a welcoming and inclusive campus community and is an equal opportunity employer.

Location

Primary Location: Forcina Hall - Sustainability Institute, The College of New Jersey, Ewing Township, NJ 08628