Recruiting Assistant Job at WizeHire, Inc in Johnston

Overview

Atrium Payroll Services, a leading women-owned firm based in New York City, will serve as the employer of record for this position. Atrium offers exceptional service and efficiencies through digital onboarding and prescreening.

New York Life, a Fortune 100 Company, is seeking a Director of Recruiting/Recruiting Coordinator/Recruiting Assistant to assist a New York Life Partner in the sourcing, recruiting, and selection of new and experienced Life Insurance Agents, Registered Representatives, and Sales Managers. You will be responsible for assisting a New York Life recruiter for the full cycle of the recruiting process. This is a key role inside a high-growth office.

• Outlook
• Excel
• PowerPoint
• Word

Proficiencies that are Preferred

• Customer Relationship Management (CRM) experience (Salesforce)
• Developing a referral network to source 100 warm recruiting leads on a monthly basis
• Mining multiple resume databases to identify qualified candidates and scheduling screening interviews (~ 150 outbound calls per week)
• Conducting 30 monthly screening interviews and managing candidates through our 3-interview selection process
• Conducting/Attending 40 networking meetings per month
• Managing all incoming applications and scheduling qualified candidates for screening interviews
• Keeping job postings refreshed on all sites
• You will be recruiting for Insurance Agent/Registered Representatives/Sales Management Positions
• Be up to date on current recruiting trends, tools, and technology

About New York Life

As a mutual company, New York is accountable only to our policyholders. That means we are fully aligned with the interests of clients, not with outside investors or Wall Street. Our focus is on delivering value to clients. We have been in business for over 175 years, helping generations of Americans protect their families and attain their financial goals. To prepare for the future, we are constantly innovating and looking ahead to find more ways to increase value for clients.

Equal Opportunity Employer – M/F/Veteran/Disability/Sexual Orientation/Gender

Employment and benefits are provided through Atrium, a New York Life contracted vendor. New York Life Insurance Company is not the hiring entity.

Responsibilities

• Coordinate Interviews & Meetings
  • Schedule candidate interviews with recruiters, hiring managers, and teams.
  • Manage calendars, confirmations, and follow-up communications.
• Candidate Communication & Support
  • Serve as the first point of contact for applicants.
  • Provide updates, instructions, and next steps throughout the hiring process.
• Application & Document Processing
  • Assist with collecting, reviewing, and organizing candidate paperwork (applications, background checks, licensing forms).
  • Ensure compliance with NYL and industry requirements.
• Recruitment Support & Sourcing
  • Help recruiters identify potential candidates through job boards, LinkedIn, and internal referral systems.
  • Track applicant flow and maintain recruiting databases.
• Data Entry & Reporting
  • Maintain accurate candidate records in recruiting systems (ATS/CRM).
  • Generate weekly/monthly reports on recruiting activity and pipeline metrics.
• Onboarding Assistance
  • Support the onboarding process for new hires, including preparing welcome materials and scheduling orientation.
  • Coordinate licensing and training requirements for agent candidates.
• Office & Administrative Support
  • Handle recruiting-related correspondence, forms, and filing.
  • Assist with event planning for job fairs, info sessions, and career days.

Qualifications

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• Prior experience in recruiting, human resources, or administrative support strongly preferred.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with Applicant Tracking Systems (ATS) or CRM platforms is a plus.
• Detail-oriented with a high level of accuracy in data entry and documentation.
• Ability to handle sensitive and confidential information with discretion.
• Strong interpersonal skills and the ability to build relationships with candidates, managers, and office staff.
• Self-motivated, reliable, and able to work independently as well as in a team environment.

Compensation

$15 hourly