Administrative Assistant-North Point Mall Job at Trademark Property Company in A

Administrative Assistant-North Point Mall

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Administrative Assistant-North Point Mall

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Join to apply for the Administrative Assistant-North Point Mall role at Trademark Property Company

Description

The Mall Administrative Assistant is responsible for the day-to-day operations support of the center, with a focus on tenant relations and maintaining high standards across the property supporting the General Manager and the Management Team, along with performing a broad range of generalist support. The Mall Administrative Assistant must be personable and capable of building strong working relationships with all employees at all levels.

Description

The Mall Administrative Assistant is responsible for the day-to-day operations support of the center, with a focus on tenant relations and maintaining high standards across the property supporting the General Manager and the Management Team, along with performing a broad range of generalist support. The Mall Administrative Assistant must be personable and capable of building strong working relationships with all employees at all levels.

This is a regular, full-time, in-person role based at North Point Mall.

Requirements

Responsibilities and Accountabilities:

• Answer calls, relay messages, greets, and directs visitors
• Provides various clerical and other office administrative support duties for office staff, including tasks related to the workload of the Management team
• May assist other departments when necessary, including monitoring Security and Management radio transmissions, reporting Housekeeping and Maintenance issues
• Handles incoming mail and sorts for delivery to office staff
• Manages office inventory for office services (office supplies, kitchen supplies, etc.)
• Maintains current Tenant Certificates of Insurance, issue insurance default notices when necessary
• Assists Property Management Specialist in collection of monthly gross sales from permanent and temporary tenants
• Assists with collection of monthly and quarterly sales from permanent and temporary Tenants
• Distribute specialty leasing applications and tenant criteria manual
• Maintain check report
• Prepares various reports on a monthly, weekly, and daily basis as required by partnership agreements, as requested by other Management team members, and as required by Lease language
• Supports routine operational duties such as receipt of deliveries, directing vendors, approving access, etc.
• Support A/P or accounting with any documentation, distribution or report creation/maintenance as requested
• Attend weekly staff meetings and prepare staff meeting minutes
• Cross-training to include preparation of Accounts Receivable and Accounts Payable reports from time to time
• Assists with first line data entry in support of Accounts Payable
• Creates, designs and modifies memos and other tenant communications as directed by the General Manager
• Read and respond to guest complaints and feedback related to the property within 24-48 hours
• All other duties as necessary or requested
  
  

• Personable, polished and professional with a positive attitude
• Ability to speak clearly and concisely
• Ability to maintain a high level of confidentiality
• Strong attention to detail
• Excellent judgement and decision-making skills
• Exceptional communication skills (written + verbal)
• Excellent computer skills (Word, Outlook, PowerPoint, Excel)
• Proven problem solving and interpersonal skills
• Able to cope with shifting priorities difficult situations and deadlines

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative

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