Synergy Interactive

Sr. Office Manager Job at Synergy Interactive in Chicago

Synergy Interactive, Chicago, IL, US

*This candidate will have to be comfortable working 8am-7pm and onsite everyday in Chicago, IL

Key Responsibilities

Office Operations : Manage day-to-day office activities, including space planning, facilities management, and vendor coordination. Ensure the workplace is safe, organized, and compliant with company policies and regulations.
Administrative Support : Provide executive-level administrative support as needed, maintaining discretion with sensitive information and ensuring seamless coordination of meetings, events, and correspondence.
Vendor & Budget Management : Oversee vendor contracts, purchasing, and inventory to ensure cost-effectiveness and efficiency.
Workplace Experience : Support a welcoming environment by managing reception, mail, office supplies, and food and beverage services. Coordinate logistics for meetings, events, and employee engagement initiatives.
People & Culture : Partner with HR to support onboarding, employee engagement, and office culture programs. Act as a point of contact for employee questions and concerns related to office operations.
Process Improvement : Identify opportunities to streamline workflows, improve efficiency, and enhance the employee experience.
Leadership : Work independently while keeping leadership informed, proactively solving problems, and ensuring smooth operations across the organization.

What We’re Looking For

Proven experience (3–5 years) as an Office Manager or in a senior administrative role.
Strong leadership and organizational skills, with the ability to manage multiple priorities in a fast-paced environment.
Excellent communication and interpersonal skills.
Proficiency with office systems and productivity tools (Microsoft Office, Google Workspace, Slack, Notion, etc.).
Strong problem-solving skills with attention to detail and initiative.
Professional demeanor and ability to handle confidential information.

Preferred Attributes