Senior Office Manager Job at Synergy Interactive in Chicago

We are seeking an experienced and dynamic Senior Office Manager to take ownership of daily office operations and serve as a trusted partner to our CEO and leadership team. This role is critical in ensuring a smooth, professional, and positive environment for employees and visitors alike. The right candidate will bring energy, initiative, and strong organizational skills to lead operations, manage vendors, and support executive needs. The schedule for the role is (8:00AM–7:00PM, Monday–Friday).

This is a high-visibility, fast-paced position for someone who thrives in a hands-on leadership role and is excited about contributing to a growing organization.

Key Responsibilities

• Oversee and execute all aspects of office operations, including opening/closing, daily walkthroughs, space management, and compliance with health & safety regulations.
• Manage attendance reporting, office policies, vendor relationships, supply inventory, and building maintenance issues.
• Support CEO with administrative tasks, scheduling needs, and confidential materials.
• Lead logistics for meetings, events, catering, groceries, and visitor experiences to ensure a polished and professional office atmosphere.
• Partner with HR on onboarding, workstation setup, employee engagement initiatives, and cultural programs.
• Coordinate gym operations, towel service, and supplies to support wellness initiatives.
• Drive process improvements, solve operational challenges, and manage ad hoc projects independently.

Who We’re Looking For

• High energy, personable, and enthusiastic. Someone who thrives in a fast-paced environment and builds strong relationships across the organization.
• Adaptable and self-directed. Comfortable balancing competing priorities, working independently, and stepping in wherever needed.
• Detail-oriented and proactive. Anticipates needs, spots inefficiencies, and implements solutions quickly.
• Career-driven. Excited to grow professionally while putting in the work to support organizational goals.

Requirements

• 3–5+ years of proven experience as an Office Manager or in a senior administrative role.
• Strong leadership and organizational skills with a track record of managing operations at scale.
• Advanced proficiency with MS Office Suite, Google Workspace; familiarity with Slack/Notion a plus.
• Excellent written and verbal communication skills.
• Professional appearance and demeanor, with the ability to handle sensitive information discreetly.
• Must be able to lift up to 25 lbs when necessary.
• Reliable personal vehicle required (mileage reimbursement + free parking provided).
• Must be comfortable with onsite hours (8:00AM–7:00PM, Monday–Friday).