Office Administrator
PowerFlex, an EDF power solutions company, is a leading national provider of intelligent onsite energy solutions that support cost-effective and low-carbon electrification and transportation. We deliver integrated solar, storage, EV charging, and microgrid systems, to businesses and organizations. As a single full-service provider, PowerFlex customizes clean technology solutions to help clients achieve their energy and sustainability goals. Through the comprehensive PowerFlex X platform, based on proprietary technology, PowerFlex leverages patented smart software to control, monitor, and optimize a client's distributed energy resources to reduce cost and maximize return on investment. Our technology is deployed at scale to prominent commercial customers such as Adobe, DHL, Prologis, Target, and municipalities such as County of LA. PowerFlex is a top 5 provider in each of Commercial Solar, Storage and EV Charging in the US.
The Office Administrator will be responsible for managing a wide range of employee services, office operations, and company support tasks while being physically present in the office 4 to 5 days a week. This role is based in PowerFlex's San Diego office in the Rancho Bernardo area and will provide support for all other PowerFlex locations, including remote employees. This role plays a critical part in ensuring the smooth and efficient operation of the company's day-to-day functions, contributing to an exceptional working environment. The Office Administrator will oversee both fun and formal events, handling all related logisticsdecorations, catering, and communications. In addition to maintaining the San Diego office, the role includes remote support responsibilities such as tracking employee milestones. The ideal candidate will be proactive, detail-oriented, and passionate about enhancing the employee experience. This role requires a positive attitude, a welcoming demeanor, and a strong customer service focus, always seeking feedback to improve services and foster a productive, inclusive workplace.
This position is based on-site at our San Diego, CA office in the Rancho Bernardo area. We are seeking a part-time contractor (approximately 20 hours per week) with the potential to grow into a permanent, full-time role. Scheduling is flexible, whether you prefer four 5-hour shifts or five 4-hour shifts per week, we're open to finding the right fit for the right person.
Responsibilities
- Office Operations & Facilities Management
- Oversee daily mail operations, including sorting, distribution, and postage.
- Communicate rules and best practices for Envoy.
- Manage the budget for office lunches and snacks, ensuring consistency across all locations.
- Procure office supplies, manage inventory, and coordinate office maintenance, cleaning, and repairs.
- Manage lunch delivery apps, including employee list updates and coordinating deliveries.
- Help coordinate shipping and manage FedEx account
- Events & Employee Engagement
- Organize and execute employee events, such as happy hours, picnics, and seasonal celebrations.
- Coordinate and celebrate employee milestones (birthdays, work anniversaries, marriages, new babies, etc.)
- Employee Support & Customer Service
- Provide operational assistance to multiple office locations, ensuring consistent and friendly service.
- Act as a go-to resource for employees, offering assistance and fostering a welcoming environment.
- Continuously seek and apply employee feedback to enhance office services and experiences.
Qualifications
- Bachelor's degree (or currently pursuing) in business administration, facilities management, or a related field preferred; equivalent experience also considered.
- Prior experience in an office environment required.
- Experience in a customer-facing role preferred.
- Strong problem-solving skills and the ability to balance many priorities at once.
- Proficiency in Microsoft Suite.
- Ability to work independently and as part of a team.
- Customer service orientated approach.
- Excellent communication skills, with the ability to influence and build consensus across teams.
- Ability to respectfully challenge peers, and welcome the opportunity to be challenged.
- Flexibility, resiliency, and curiosity.
The pay range for this position is $20 - $25 hourly. Remaining in a seated position. Long hours on the computer keyboard. Prolonged periods of standing and/or walking. Ability to lift up to 15 lbs on a regular basis.
Approximately 100% of the time is spent in the office environment, utilizing computers (frequent use of MS Word, MS Excel, Outlook, Access, PowerPoint, Publisher and Adobe etc.), telephones, and general office equipment.