Office Administrator Job at Pinnacle Fertility in Scottsdale

Join to apply for the Office Administrator role at Pinnacle Fertility

Join to apply for the Office Administrator role at Pinnacle Fertility

About Us
Pinnacle Fertility is a leading fertility care platform dedicated to fulfilling dreams by building families. With a nationwide network of clinics, we provide cutting-edge technology, compassionate patient care, and comprehensive fertility treatment services, ensuring a seamless and high-touch experience for families on their journey to parenthood. Learn more at www.pinnaclefertility.com.

About the Role
The Office Administrator plays a critical role in ensuring the smooth day-to-day operations of our corporate office. This highly organized and detail-oriented professional will manage office maintenance, handle administrative tasks, and provide exceptional support to our corporate team. The ideal candidate has a hands-on approach, thrives in a dynamic environment, and demonstrates a passion for creating an efficient and welcoming workplace.

This is a full-time, onsite position based at Pinnacle Fertility's headquarters in Scottsdale, AZ.

Key Responsibilities

• Manage mail, including opening, distributing, and processing check deposits.
• Maintain a clean and organized office environment, including submitting repair tickets and ensuring common areas and boardrooms are spotless.
• Order and stock office supplies to ensure inventory is always replenished.
• Greet visitors and handle meal orders, hotel bookings, and restaurant reservations.
• Oversee corporate apartments, including stocking fridges, coordinating with third-party cleaning services, and submitting repair tickets.
• Manage calendars for corporate team members and coordinate schedules for meetings and events.
• Reconcile credit card expenses for key corporate team members, including Beth, Deb, and Jayme.
• Plan and execute office activities and events, such as monthly birthdays, National Popcorn Day, and other onsite celebrations.
• Create and distribute the monthly office newsletter using Canva, highlighting events, birthdays, and key updates.
• Other duties and project as assigned

Position Requirements

Education: High school diploma or equivalent (required).

• Experience:
  • Proficiency in Microsoft 365 (required).
  • Experience managing travel arrangements (required).
  • Experience with Concur, Bill.com, or similar reconciling software (preferred).
  • Experience using Canva (preferred).

Skills:

Highly organized with strong attention to detail.

Excellent interpersonal and communication skills to engage effectively with visitors and team members.

Ability to multitask and prioritize in a fast-paced environment.

Salary Range: $50,000 - $70,000 annually (final offers based on experience, skills, and qualifications).
Benefits: Comprehensive healthcare, dental, life, and vision insurance. Additional benefits include generous paid time off (PTO), paid holidays, and a retirement savings program. Further details regarding salary and benefits will be provided during the interview process.

Diversity & Inclusivity at Pinnacle Fertility
At Pinnacle Fertility, we value and celebrate diversity. We serve everyone, regardless of gender, sexual orientation, race, ethnicity, or religion. Just as we embrace the diversity of our patients, we foster an inclusive work environment where team members feel supported and empowered. We are proud to be an equal-opportunity employer and encourage applicants from all backgrounds, abilities, and life experience.

Equal Opportunity Employer

About Us
Pinnacle Fertility is a leading fertility care platform dedicated to fulfilling dreams by building families. With a nationwide network of clinics, we provide cutting-edge technology, compassionate patient care, and comprehensive fertility treatment services, ensuring a seamless and high-touch experience for families on their journey to parenthood. Learn more at www.pinnaclefertility.com.

About the Role
The Office Administrator plays a critical role in ensuring the smooth day-to-day operations of our corporate office. This highly organized and detail-oriented professional will manage office maintenance, handle administrative tasks, and provide exceptional support to our corporate team. The ideal candidate has a hands-on approach, thrives in a dynamic environment, and demonstrates a passion for creating an efficient and welcoming workplace.

This is a full-time, onsite position based at Pinnacle Fertility's headquarters in Scottsdale, AZ.

Key Responsibilities

• Manage mail, including opening, distributing, and processing check deposits.
• Maintain a clean and organized office environment, including submitting repair tickets and ensuring common areas and boardrooms are spotless.
• Order and stock office supplies to ensure inventory is always replenished.
• Greet visitors and handle meal orders, hotel bookings, and restaurant reservations.
• Oversee corporate apartments, including stocking fridges, coordinating with third-party cleaning services, and submitting repair tickets.
• Manage calendars for corporate team members and coordinate schedules for meetings and events.
• Reconcile credit card expenses for key corporate team members, including Beth, Deb, and Jayme.
• Plan and execute office activities and events, such as monthly birthdays, National Popcorn Day, and other onsite celebrations.
• Create and distribute the monthly office newsletter using Canva, highlighting events, birthdays, and key updates.
• Other duties and project as assigned

Position Requirements

• Education: High school diploma or equivalent (required).

• Experience:
  • Proficiency in Microsoft 365 (required).
  • Experience managing travel arrangements (required).
  • Experience with Concur, Bill.com, or similar reconciling software (preferred).
  • Experience using Canva (preferred).

• Skills:

  • Highly organized with strong attention to detail.

  • Excellent interpersonal and communication skills to engage effectively with visitors and team members.

  • Ability to multitask and prioritize in a fast-paced environment.

Compensation & Benefits

Salary Range: $50,000 - $70,000 annually (final offers based on experience, skills, and qualifications).
Benefits: Comprehensive healthcare, dental, life, and vision insurance. Additional benefits include generous paid time off (PTO), paid holidays, and a retirement savings program. Further details regarding salary and benefits will be provided during the interview process.

Diversity & Inclusivity at Pinnacle Fertility
At Pinnacle Fertility, we value and celebrate diversity. We serve everyone, regardless of gender, sexual orientation, race, ethnicity, or religion. Just as we embrace the diversity of our patients, we foster an inclusive work environment where team members feel supported and empowered. We are proud to be an equal-opportunity employer and encourage applicants from all backgrounds, abilities, and life experience.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

Referrals increase your chances of interviewing at Pinnacle Fertility by 2x

Sign in to set job alerts for Office Administrator roles.

Phoenix, AZ $1,500.00-$3,800.00 1 week ago

Scottsdale, AZ $50,000.00-$65,000.00 4 days ago

Receptionist, Front Desk - Join Our Team in the Beautiful Biltmore Area

Phoenix, AZ $36,000.00-$40,100.00 1 day ago

: Office Operations & Support Coordinator

Phoenix, AZ $36,000.00-$40,100.00 2 days ago

Administrative Support Assistant II - Part-time, Non-Benefitted

Scottsdale, AZ $75,000.00-$90,000.00 1 day ago

Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

#J-18808-Ljbffr