Office Administrator Job at PDS Tech Commercial, Inc. in Everett

Office Administrator Needed - Support Aviation Leadership at the Highest Level

Join PDS Tech Commercial in partnership with a global aviation powerhouse

Location: Everett, WA Schedule: 1st shift, 730am - 330pm but after hours could be required.

Pay Rate: starting at $28.62

Elevate Your Career in a High-Impact Administrative Role

PDS Tech Commercial is seeking a skilled and professional Office Administrator to support the Vice President of Systems and reporting directors at one of the world's leading aviation companies. This role is essential in ensuring smooth operations for executive leadership and plays a pivotal role in coordinating travel, communication, and strategic scheduling.

If you're organized, proactive, and thrive in a fast-paced environment supporting senior leadership-this is your opportunity to make a real difference in the aviation industry.

What You'll Be Doing

As an Office Administrator, you will:

• Coordinate and manage domestic and international travel for E3 and above executives

• Prepare and reconcile expense reports , ensuring timely and accurate reimbursement and credit card payment processing

• Create, edit, and manage written and electronic communications for executive-level staff

• Organize and prioritize executive schedules , ensuring efficient use of time

• Manage conference room bookings and coordinate logistics for internal and external executive events

• Track and maintain department data, resources, and office supplies

• Screen and route incoming and outgoing correspondence to appropriate stakeholders

• Communicate effectively with multiple teams and departments

• Support and mentor less experienced administrative staff

• Work independently under minimal supervision

What You Bring

Required Qualifications

• Previous Office Administrator experience

• Strong written and verbal communication skills

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

• Experience coordinating executive-level travel and scheduling

• Ability to handle sensitive information with discretion

• Strong organizational and time management skills

Preferred Qualifications

• Experience supporting senior-level executives (VP or higher)

• Familiarity with corporate expense reporting systems

• Prior experience in the aerospace, aviation, or defense industry

• Self-starter mindset with a high degree of professionalism

Take Flight With Us

Ready to step into a high-visibility role that supports leaders shaping the future of aviation? This is your opportunity to grow professionally while making an impact in one of the world's most advanced industries.

Apply now to become the next Office Administrator at PDS Tech Commercial.

Pay Details: $28.62 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.pdstech.com/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.