Office Manager Job at Mack & Associates, Ltd. in Chicago

Overview

Base pay range: $65,000.00/yr - $85,000.00/yr. A busy, boutique law firm seeking a highly organized and proactive Office Manager to oversee the day-to-day operations of our office. This is a hands-on role where you’ll wear many hats—supporting attorneys and staff, ensuring smooth office operations, and helping foster a professional yet welcoming environment for clients. With a salary of $65,000-$85,000 this position offers a comprehensive benefits package including but not limited to medical and dental insurance as well as PTO.

Responsibilities

• Assist attorneys with billing, timekeeping, and expense tracking
• Support HR functions such as onboarding, timesheet collection, and coordinating staff schedules
• Oversee daily office operations, including scheduling, supplies management, and vendor relations
• Serve as the primary point of contact for office-related issues, ensuring a well-functioning workplace
• Implement and maintain office policies, procedures, and compliance standards
• Troubleshoot IT and office equipment needs, coordinating with vendors as necessary
• Coordinate meetings, court deadlines, and firm events
• Ensure confidentiality of sensitive legal and client information

Qualifications

• 3+ years of office management, legal administration, or related experience (law firm experience strongly preferred)
• Strong organizational and multitasking skills with keen attention to detail
• Excellent communication and interpersonal skills—comfortable interacting with attorneys, clients, and staff
• Proficiency in Microsoft Office Suite and experience with legal case management or billing software a plus
• Ability to anticipate needs, solve problems, and maintain composure under pressure
• Professional, dependable, and proactive work ethic

Seniority level

• Not Applicable

Employment type

• Full-time

Job function

• Administrative

Industries

• Law Practice