Office Manager Job at Tattoo Projects in Charlotte

Overview

Part-Time Office Manager

Location: On-site | Tattoo Projects Advertising Agency

Hours: Monday–Friday, 8:30 AM – 2:30 PM

We’re a fast-paced, creative advertising agency looking for a proactive and detail-oriented Part-Time Office Manager to keep our office running smoothly day to day. This position is perfect for someone who enjoys a variety of responsibilities, takes pride in creating a welcoming environment, and can juggle both administrative and hands-on tasks.

Responsibilities

Cultural

• Welcome clients and guests in a friendly, professional manner
• Create a warm, client-ready environment throughout the office
• Brew coffee and keep snacks and beverages stocked
• Organize monthly birthday celebrations for staff
• Maintain a welcoming atmosphere with thriving plants and greenery
• Keep tabs on office vibes and work with leadership to ensure a positive work environment
• Communicate regularly with remote employees to encourage connectedness

Operational

• Open the office each morning and prepare the workspace
• Set up and maintain the outdoor patio area
• Log into all conference room systems daily; update software and troubleshoot minor issues
• Manage soccer tickets and parking passes for Tattoo Projects’ lot during stadium events
• Handle office maintenance by coordinating vendors and repairs
• Keep office, kitchen, and bathroom areas clean, stocked, and presentation-ready
• Maintain office printers and supplies
• Run office errands as needed

Administrative

• Order and restock office and kitchen supplies; manage the Amazon account
• Track employee expenses and receipts for accounting
• Send a daily email with all employees’ OOO, WFH, and sick statuses
• Coordinate and book employee travel
• Monitor refrigerators, run dishwasher, and clean kitchen surfaces
• Help with employee onboarding, software set up, subscription and licensing software (MS Office, Adobe, Chat GPT, etc)
• New business support and follow-up
• Update office inventory system regularly

Qualifications

• Strong organizational skills and attention to detail
• Ability to prioritize and multitask effectively
• Comfortable with administrative tasks and vendor coordination
• Friendly, approachable, and service-oriented personality
• Reliable, proactive, and adaptable in a creative environment
• Working knowledge of Microsoft products: Word, Excel, PowerPoint
• Must have driver’s license and vehicle
• Ability to stay after 3pm on occasion with advance notice

Perks & Benefits

• Generous vacation schedule
• Fun, collaborative, and creative work culture
• Steady weekday schedule with no nights or weekends
• 100% paid healthcare
• Paid disability & life insurance
• Company-sponsored 401K
• Dog-friendly office
• Bagel Breakfast Fridays
• Free Uptown CLT Parking

How to apply

To apply, please email hiring@tattooprojects.com with the job title and your favorite CLT coffee shop in the subject line.

Seniority level

• Entry level

Employment type

• Part-time

Job function

• Administrative
• Industries: Advertising Services

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