ServiceMaster Restore® is hiring: Office Manager in Nashville

We are the company people trust when disasters strike their home or place of work. Storms, floods, fires, we provide stellar mitigation, cleaning, and reconstruction services. If you are a great communicator, very organized, and have a rudimentary understanding of construction, at ServiceMaster Restoration by David, there will always be a need for the great work you perform.

Job Description:

As our Office Manager, you will play a pivotal role in ensuring the day-to-day operations of our office run seamlessly. You will be responsible for overseeing office logistics, maintaining office supplies, managing schedules, and ensuring a positive and efficient work atmosphere for all employees.

Key Responsibilities:

1. Oversee day-to-day office operations to ensure smooth workflow and efficiency.
2. Manage office supplies, equipment, and inventory to ensure everything is adequately stocked and in good working order.
3. Assist with onboarding new employees and facilitate office space allocation.
4. Manage office budgets and handle administrative tasks such as invoicing and filing.
5. Act as a liaison between departments, external vendors, and clients.
6. Support the HR department with recruitment processes, payroll coordination, and employee records.
7. Maintain office cleanliness and organization, including handling maintenance issues.
8. Ensure compliance with safety regulations and company policies.
9. Manage all administrative personnel.
10. Perform quality control calls to ensure accurate job information.
11. Assist Project Managers (PMs) in seeing projects through from start to finish.
12. Use software to help maintain project calendars, subcontractor work agreements, etc.

Qualifications:

1. Proven experience as an Office Manager, Administrative Assistant, or similar role.
2. Strong organizational and time-management skills.
3. Excellent communication and interpersonal skills.
4. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
5. Ability to multitask, prioritize, and adapt to changing needs.
6. Attention to detail and a proactive, problem-solving attitude.
7. Strong work ethic and ability to work independently.
8. Previous experience managing office budgets or handling administrative tasks is a plus.
9. Familiarity with the industry and NextGear Restoration software is a plus.

Comp and Benefits:

1. Competitive pay.
2. Healthcare plan.
3. PTO.
4. Great work environment.
5. Job security.
6. Learn more about construction.