Office Administrator Job at CAREERXCHANGE®, Inc. in Coral Gables

Overview

We are seeking a highly organized and proactive Office Manager to oversee the day-to-day operations of our office. This role is essential to maintaining a smooth and efficient workplace, handling everything from vendor management and utility payments to payroll and bookkeeping. The ideal candidate is detail-oriented, resourceful, and comfortable working independently in a fast-paced environment.

Responsibilities

• Manage all office purchases, supplies, and vendor relationships
• Oversee payments for utilities, office phone, fax line, internet, and other recurring services
• Maintain organized records of office expenses and contracts
• Ensure the office environment is well-maintained and fully functional
• Process payroll using QuickBooks, ensuring accuracy and timeliness
• Maintain employee records and handle payroll-related inquiries
• Perform routine bookkeeping tasks including accounts payable/receivable, bank reconciliations, and expense tracking
• Prepare financial reports and assist with budgeting as needed
• Serve as the point of contact for internal staff and external vendors
• Support leadership with administrative tasks and special projects
• Assist with onboarding new employees and maintaining HR documentation

Qualifications

• Proven experience as an Office Manager, Bookkeeper, or similar role
• Proficiency in QuickBooks and Microsoft Office Suite (Excel, Word, Outlook)
• Strong understanding of basic accounting principles
• Excellent organizational and time-management skills
• Ability to handle sensitive information with discretion
• Strong communication and problem-solving abilities

Education & Experience

• Associate’s or Bachelor’s degree in Business Administration, Accounting, or related field preferred or
• Minimum 3 years of relevant experience

CAREERXCHANGE, Inc is an EOE. Please visit our website at www.careerxchange.com to view other open positions.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative