Office Manager Job at Founders Advisors in Birmingham

Position Objective

The Office Manager will take ownership of daily office operations, ensuring a professional, organized, and hospitable environment that allows the team to perform at its best. This role is central to vendor coordination, office upkeep, and guest hospitality. In addition to these core responsibilities, the Office Manager may be called upon to support special projects or leadership needs, including meeting logistics, coordinating travel details, or assisting with internal initiatives.

Position Key Responsibilities

• Manage day-to-day office operations: phones, mail, supplies, vendor coordination, and facilities
• Oversee vendor relationships, technology support, and office services
• Maintain organization and readiness of breakroom, conference rooms, and common spaces
• Coordinate meeting logistics including room setup, catering, and audiovisual support
• Greet and assist clients, partners, and guests with hospitality and professionalism
• Support firm culture through planning and coordinating internal events and gatherings
• Track and coordinate service vendors (maintenance, cleaning, IT support, etc.)
• Assist with special projects, leadership requests, or ad-hoc administrative needs across the firm

Skills & Experience Needed

• 2–4 years of office management, administrative, or hospitality coordination experience
• Strong organizational skills; able to balance multiple priorities with attention to detail
• Proactive and resourceful; able to troubleshoot issues independently and follow through
• Hospitable, professional, and relational in client- and guest-facing interactions
• Strong communication skills, both written and verbal
• Flexible and adaptable in a fast-paced, high-performance environment
• Discreet and trustworthy with sensitive information

Location: Birmingham, AL

Salary: $45,000.00–$50,000.00 to $50,000.00–$55,000.00