Summit Line Construction is hiring: Office Coordinator in North Las Vegas

Office Coordinator role at Summit Line Construction

Summit Line Construction, a subsidiary of Quanta Services, Inc. (NYSE: PWR), is one of North America\'s premier utility construction companies. Headquartered in Heber City, Utah, we offer powerline and substation construction and maintenance services in a variety of utility markets. Like many Quanta operating companies, Summit Line continues to experience significant growth. As our national operations expand, we seek motivated individuals to join the team!

About This Role

Company Overview: Summit Line Construction is headquartered in Heber City, Utah with additional Utah locations in Sandy and Provo. You can also find us in Northern California, Reno, Las Vegas and Phoenix. We offer our team members competitive pay and benefits, rewarding work, growth opportunities, and a constructive and collaborative work environment.

Position Overview

We are currently seeking an Office Coordinator to join our North Las Vegas, NV team! The Office Coordinator supports the Office Manager in executing the daily operations of a regional office at Summit Line Construction. This role contributes to the smooth coordination of administrative tasks, onboarding, scheduling, payroll support, document control, communication, and basic AP/AR functions. The Office Coordinator ensures efficient workflow, compliance with documentation and timekeeping requirements, and timely financial transaction processing in support of project and field teams.

Work Location: North Las Vegas, NV — this is a full-time, in-office (not remote or hybrid) position.

What You\'ll Do

Key Responsibilities

• Administrative & Operational Support: Assist with daily office functions, maintain organized office supply inventory, support the Office Manager in preparing operational reports and updates for leadership, and maintain a safe and organized office environment (schedule maintenance and cleaning services as needed).
• Employee Onboarding & Support: Schedule onboarding meetings and safety orientations, ensure new hire documents and DOT compliance paperwork are submitted and logged promptly, upload onboarding documentation into HRIS, and coordinate with field supervision and HR.
• Payroll & Timekeeping: Collect and review daily timesheets, prepare payroll summaries, and track temporary wage/job changes for union employees.
• Scheduling & Calendar Management: Maintain regional calendar for meetings and trainings, schedule rooms/travel/logistics, and distribute reminders and follow-ups.
• Client & Stakeholder Communication: Serve as a secondary support contact in the Office Manager\'s absence, draft internal communications, and provide timely professional responses.
• Document Control & Compliance: Organize and file employee, safety, and project documents; track deadlines for certifications and training; assist with internal/external audits.
• Accounts Payable / Accounts Receivable Support: Assist with project invoices and billing documents, track invoice deadlines, code and submit vendor invoices, and maintain logs for outgoing/incoming payments.

Qualifications

• Education: High school diploma or GED required; associate degree or relevant certification preferred.
• Experience: Minimum 2 years of administrative experience, preferably in construction or operations; payroll or AP/AR experience is a plus.
• Technical Skills: Proficiency in Microsoft Office Suite; familiarity with HRIS or ERP systems preferred.
• Organizational Skills: Strong attention to detail and ability to manage multiple priorities.
• Communication: Clear written and verbal communication; professional interaction with internal teams and external contacts.
• Compliance: Must pass mandatory drug and alcohol screening.

Benefits

• PTO accrues from day 1
• 401K with immediate vesting; employer match starting same day
• Several medical plans to choose from
• Dental and Vision plans
• Life insurance, short-term and long-term disability
• Paid holidays
• Pet insurance, employee discounts, EAP and Wellness Program
• Identity theft protection and more

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an equal opportunity employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact the Company\'s Human Resources department.