GDI Infotech is hiring: Office Manager in Corona

Overview

We are a fast-paced Managed Service Provider (MSP) delivering IT solutions to businesses across various industries. We are seeking a highly organized and proactive Office Manager to oversee daily administrative operations and serve as a central point of contact between leadership, employees, vendors, and clients.

This role is ideal for someone who thrives in a dynamic environment, enjoys problem-solving, and can balance operational responsibilities with a strong customer service mindset.

Key Responsibilities

• Administrative & Office Operations: Manage day-to-day office activities to ensure smooth business operations
• Answer incoming phone calls, direct inquiries, and provide excellent customer service
• Oversee shipping, receiving, and inventory of office supplies and IT equipment
• Process and deposit incoming checks, maintain financial tracking logs, and coordinate with accounting as needed
• Coordinate procurement of IT hardware, software, and general office supplies
• Manage vendor relationships, negotiate pricing, and track orders for timely delivery
• Act as a liaison between internal technical teams, leadership, and vendors to resolve service or order issues

HR & Employee Support

• Assist with onboarding new employees, maintaining employee records, and coordinating training sessions
• Organize company events, employee engagement initiatives, and internal communications
• Serve as a point of contact between employees and leadership for HR or operational concerns

Executive Support

• Provide direct administrative support to the CEO, including calendar management, scheduling, and correspondence
• Coordinate communications between departments to support operational alignment
• Assist with special projects and business initiatives as needed

Qualifications

• Proven experience as an Office Manager, Administrative Manager, or similar role (experience in MSP or IT services strongly preferred)
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Proficient in Microsoft 365 (Outlook, Excel, Word, Teams)
• Experience in procurement, vendor management, or basic accounting a plus
• Ability to manage confidential information with professionalism and discretion
• Comfortable juggling multiple priorities in a fast-paced, evolving environment

What We Offer

• Competitive salary and benefits package
• Growth opportunities within a dynamic MSP environment
• A collaborative team culture committed to operational excellence and exceptional service
• Direct exposure to leadership and the opportunity to influence core company functions

Employment details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Information Technology and Administrative
• Industries: IT Services and IT Consulting