Executive Assistant (Hybrid) Job at ZipRecruiter in San Francisco

Overview

We are HALO! We connect people and brands to create unforgettable, meaningful, and lasting experiences that build brand engagement and loyalty for our over 60,000 clients globally. Our nearly 2,000 employees and 1,000 Account Executives located in 40+ sales offices across the United States are the reason HALO is the global leader in branded merchandise, uniform programs, and recognition and incentive solutions.

HALO is seeking an Executive Assistant (EA) to provide high-level administrative support to the Chief Executive Officer (CEO) and, over time, to other executives within the leadership team. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The EA will serve as a trusted partner, ensuring leaders are well-supported and able to focus on driving business strategy and results. This role requires attention to detail and the ability to manage multiple priorities while supporting company leadership.

Must be willing and able to commute to an office in San Francisco, CA 3x a week

Responsibilities

• C-Suite Support
• Provide comprehensive calendar management for the CEO, including scheduling meetings, resolving conflicts, and prioritizing time effectively.
• Coordinate domestic and international travel, including itineraries, accommodations, and expense reporting.
• Prepare and edit correspondence, reports, presentations, and other documents for executive review.
• Plan and coordinate executive meetings, board meetings, and company events, including logistics, agendas, materials, and vendor management.
• Act as a liaison between the CEO, executive team, employees, and external stakeholders, ensuring timely and clear communication.
• Maintain confidentiality with sensitive company and personal information.
• Proactively anticipate the needs of executives and provide solutions to enhance efficiency.
• Expand support to other senior leaders as business needs evolve.

Requirements

• 5+ years of executive administrative experience supporting C-suite leader(s).
• Proven expertise in calendar management, travel coordination, and meeting planning.
• Strong organizational, time management, and problem-solving skills with the ability to adapt to shifting priorities.
• Excellent written and verbal communication skills.
• High degree of professionalism, discretion, and integrity.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, Zoom, Slack).
• Ability to work independently and as part of a team in a dynamic environment.

Compensation

The estimated base salary range for this position is between $66,000 and $96,000 annually. Please note that this pay range serves as a general guideline and reflects a broad spectrum of labor markets across the US. Compensation decisions are influenced by various factors including the scope and responsibilities of the role, the candidate's work experience, location, education and training, key skills, internal equity, external market data, and broader market and business considerations.

Benefits

At HALO, we offer benefits that support all aspects of your life, helping you find a work-life balance that’s right for you. Our comprehensive benefits include nationwide coverage for Medical, Dental, Vision, Life, and insurance, along with additional Voluntary Benefits. Prepare for your financial future with our 401(k) Retirement Savings Plan, Health Savings Accounts (HSA), and Flexible Spending Accounts (FSA).

More About HALO

At HALO, we energize our clients\' brands and amplify their stories to capture the attention of those who matter most. That’s why over 60,000 small- and mid-sized businesses partner with us, making us the global leader in the branded merchandise industry.

• Career Advancement: We promote from within. Internal promotions have been key to our growth. You’ll have the opportunity to accelerate your career by learning from leaders and gaining access to HALO’s global network, leadership opportunities, and diverse perspectives.
• Culture: We value ingenuity, curiosity, humility, and boldness. We strive for an inclusive environment based on respect, dignity, and equity, with accountability, transparency, and dependability.
• Recognition: Your success is celebrated. Colleagues recognize milestones and nominate you for awards, with opportunities to receive rewards and merchandise.
• Flexibility: Many roles offer hybrid options and flexible schedules to balance professional and personal demands. Scheduling is coordinated with management to support customers.

HALO is an equal opportunity employer. We celebrate and are committed to creating an inclusive environment for all employees without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity, expression, genetic information, military and veteran status, or any other characteristic protected by applicable law. HALO participates in E-Verify. See E-Verify Participation and Right to Work notices for additional information. If you need reasonable accommodation during any part of the employment process, you may email hr@halo.com. Reasonable accommodation requests will be reviewed on a case-by-case basis.