Technosmarts is hiring: Executive Administrative Assistant in St. Louis

We’re comprised of a team of dedicated administrative professionals who are proactive, lending our expertise and knowledge to support the organization's operations. Collectively, we’re an integral part of our close-knit teams and experience a strong sense of camaraderie and collaboration as we work together to elevate the administrative processes that drive our business forward. With a strong purpose, our administrative professionals play a vital role in ensuring efficient operations and creating a productive work environment. Join us and discover the endless possibilities for growth and development within a company that values contributions and offers supportive, fulfilling work experience.

You’ll provide advanced administrative and organizational support to our leadership teams. No two days look the same – you’ll coordinate projects, lead distribution of information, schedule and coordinate large workshops, meetings, and travel arrangements all in a given week. You’ll also find yourself supporting special projects, creating presentation materials, preparation of reports/spreadsheets, and providing administrative support to various committees.

1. Manage and maintain calendar for the Chief Digital Officer, schedule meetings, travel arrangements, and expense reports
2. Receive phone calls & emails for the executive, and act as the liaison between the office and internal customers, company executives, and outside firms
3. Maintain the confidentiality of sensitive information and materials
4. Greet visitors and determine whether they should be given access to specific individuals
5. Monitor status & maintain regular payments of executive’s St. Louis housing and transportation
6. Attend meetings, take detailed notes, and distribute minutes to relevant stakeholders
7. Assist in preparing and editing presentations, reports, and other documents as needed
8. Coordinate and provide meeting support for team events including luncheons and off-site meetings (i.e., scheduling meetings rooms, coordinating food, logistics)
9. Organize Leadership Team meetings and Operational Reviews
10. Organize Team building activities, celebrations, workshops etc.
11. Provide clerical assistance including mail distribution, document reproduction & distribution, translation, and invoice & expense report processing
12. Develop and maintain the physical and electronic filing system for department records

Requirements:

1. High School diploma or equivalent
2. 5 + years of professional experience as an executive assistant at a large organization with 1+ of those years supporting one or more top-level executives
3. 3+ years of experience working with the Microsoft Suite, including Outlook, Word, and PowerPoint

Other:

• Associate’s or Bachelor’s degree from an accredited institution is preferred

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