Tennessee Board of Regents is hiring: Accounting Associate in Gallatin

Overview

Job title: Accounting Associate

Institution: Volunteer State Community College

Location: Gallatin

Job type: Staff Full-Time

Job Summary

Provides customer service, performs all duties related to accounting which include accounts payable and/or accounts receivable, refunds, encumbering and disbursing funds for college expenses, cashiering duties, cash handling, and communicates with the general public. Performs other job-related duties relative to the area of responsibility.

Job Duties

• Compiles and prepares data for accounts receivable billing; ensures accuracy of data for billing purposes.
• Assists vendors, departments, employees, and students by providing requested information or materials.
• Receives, sorts, and processes invoices and billings; maintains vendor information in the host system.
• Provides competent, professional, and quality service; maintains confidentiality of information and adheres to FERPA guidelines.
• Processes computer-generated reports as necessary and reviews for accuracy.
• Performs general clerical duties including word processing, maintaining files and records.
• Inputs documents into computerized accounting programs and processes computer output.
• Prepares quarterly president's expense report.
• Monitors, balances, and reconciles vendor accounts.
• Prepares various tax returns including 1099 reports.
• Maintains office and forms inventories; provides training to faculty and staff on accounts payable processes.
• Custodian of Business Office Pro-Card.
• Reconciles monthly transactions; maintains the physical plant utility expense spreadsheet.
• Receipting of purchase orders for Konica Minolta and Shred-it; reconciles/audits travel expense claims.
• Other duties as assigned.

Minimum Qualifications

• High School diploma or equivalent.
• Two (2) years of related experience.

Preferred Qualifications

• Associate's degree.

Knowledge, Skills, and Abilities

• Must demonstrate excellent communication skills (written and verbal).
• Must be committed to a positive customer service philosophy.
• Intermediate skill level using Microsoft Excel, Word, Outlook, Internet.
• Knowledge of financial record keeping and reporting principles and procedures.
• Knowledge of modern office procedures, methods, and equipment.
• Basic math and alphabetizing skills.
• Ability to use own initiative, prioritize workload, and meet deadlines.
• Detail oriented.

Pay Rate & Benefits

Pay Rate: $38,206 - $45,847 annual salary depending on experience.

• Comprehensive benefits package including health, dental, vision, life, disability, FSA/HSA.
• Wellness Incentive Program (if enrolled in Health).
• Educational Assistance: Fee Waiver, Spouse/Dependent Discounts, Tuition Reimbursement.
• Employee Assistance Program.
• Longevity Pay.
• Retirement options: State of TN Pension (TCRS), 401a, 401K with up to $50/month match, 403b, and 457.
• 14 Paid Holidays/Year.
• Annual Leave, Sick Leave, Sick Leave Bank.
• State Employee Discount Program with over 900 merchants.

Special Instructions to Applicants

Unofficial transcripts are acceptable for the application process. Official transcripts will be required upon hire.

Applicants may be subject to a background check.

Advertised: 21 May 2025 Central Daylight Time

Applications close:

For more information, respond via the appropriate channel.